Spazious saves 97% of the time in Booking Event and Meeting spaces

Posted on June 8, 2023June 19, 2023 by Loreto Pérez Cuchet

Spazious saves 97% of the time in Booking Event and Meeting spaces

Spazious , the leading innovator company in event management technology, is thrilled to announce the launch of its groundbreaking Booking Engine for Meetings & Events with a 3D event configuration platform. With this revolutionary solution, Spazious aims to transform how events are planned and managed by drastically reducing waiting times. Plus, providing instant, accurate cost estimates.

Why this feature?

Traditionally, event organizers and planners have faced significant delays in obtaining cost estimates for their events, often enduring a lengthy waiting period of up to 48 hours.

Spazious has recognized this pain point and developed an advanced booking engine integrated with a 2D and 3D event configuration platform. This recognition results in a monumental time-saving breakthrough. From now on, event planners and sales teams can personalize and set up event spaces from the diagramming platform. Thus, there are fewer setup errors and an improvement in the reservation experience.

The solution

By leveraging cutting-edge technology, Spazious’ Booking Engine considers various factors. Among them: event dates, attendee numbers, required furniture, and selected services to calculate the estimated cost with unparalleled speed and accuracy. What usually takes event planners and sales teams to determine (around 48 hours), can now be accomplished within a maximum of one hour. This improvement means reducing the waiting time by an astounding 97%.

“We are proud to introduce our game-changing booking engine and 3D event configuration platform,” said Antonio Batanero, CEO and Cofounder at Spazious. “Our mission is to empower event planners and organizers with a seamless and efficient experience, allowing them to focus on creating memorable events rather than grappling with administrative challenges. With Spazious, we are revolutionizing the event management industry, saving valuable time and resources for our clients.“

The 3D event configuration platform further enhances the event planning experience, providing organizers with a virtual environment to visualize their event layout, experiment with seating arrangements, and explore various design options. This immersive feature empowers users to make informed decisions while optimizing space utilization and creating engaging and visually stunning event experiences.

Spazious’ booking engine and 3D event configuration platform have already garnered accolades from industry experts during their beta testing phase. Early adopters have praised the solution for its user-friendly interface, accuracy, and time-saving capabilities. Moreover, they highlight the significant impact it will have on the event planning landscape.

With its commitment to delivering innovation, Spazious aims to revolutionize the event management industry by saving time, streamlining processes, and providing an exceptional user experience. The booking engine and 3D event configuration platform are now available worldwide to event planners and organizations.

About Spazious:

Spazious is a technology company aiming to digitize and optimize the meetings and events business. It offers a 360º solution that automates and boosts group sales thanks to its iSEM®, immersive sales, distribution, and revenue management software; its meetings and events booking engine for direct web sales; and its 2D and 3D diagramming platform, which allows configuring any future set-up to in an immersive and interactive environment.

For media inquiries or demo request, do not hesitate to contact Spaziou’s team!

Spazious integrates with PAYCOMET to streamline bookings in the MICE segment

Posted on May 29, 2023June 19, 2023 by Loreto Pérez Cuchet

Spazious integrates with PAYCOMET to streamline bookings in the MICE segment

The integration offers a seamless booking and payment experience for meetings and events.
PAYCOMET integration ensures payment security.
Spazious continues to roll out integrations to improve quality and customer experience.

Madrid, May 29th, 2023. Spazious, the leading technology solution for digitizing the MICE segment in hotels and event venues, announces its integration with PAYCOMET, the renowned online payment platform. The aim is to offer an end-to-end solution from booking to payment and subsequent transactions.

This strategic partnership will enable hotels and event spaces using Spazious to receive secure and convenient payments directly from the event booking engine. Plus, further improving efficiency and customer experience.

Still, in many hotels and event spaces, bookings are made offline, which involves time-consuming management, high consumption of business resources, and exposure to high-security risks. However, thanks to Spazious’ innovative technology, this process has been digitized, automated, and significantly streamlined. With 97% savings in booking management time, Spazious has revolutionized how hotels and event spaces manage their distribution, sales, and operations.

Spazious’ M&E booking engine automates the reservation request process, allowing customers to book reservations quickly, easily, and securely. With PAYCOMET integration, they can also complete their booking payment directly, eliminating the need for separate transactions on different platforms.

In addition to facilitating payments, this integration also allows them to manage deposits and returns from Spazious’ Back Office. This is a central hub for managing commercial opportunities for event spaces.

“We are delighted to collaborate with PAYCOMET to provide a fast and secure booking and payment experience for our hotel clients’ customers,” said Antonio Batanero, co-founder and CEO of Spazious. “The integration with PAYCOMET further strengthens our solution and allows us to provide a complete and efficient service that improves sales team productivity and customer satisfaction.“

Spazious continues to innovate and collaborate with industry-leading partners to deliver advanced technology solutions that drive digital transformation in the MICE space. Integrating PAYCOMET is a further step in its commitment to simplifying and improving event booking and payment processes.

About PAYCOMET:

PAYCOMET is an online payment platform that provides secure and flexible solutions for electronic payment management. Its innovative technology enables agile and secure payments with digitized sales channels in all businesses.

About Spazious:

Spazious is a leading technology solution that digitizes the MICE segment in hotels and event spaces. Its meetings and events booking engine automate the booking request process, saving 97% of the management time (from an average of 48 hours to a maximum of 1 hour) and improving the customer experience.

What is an event scheduling software and its benefits for hotels

Posted on April 24, 2023June 26, 2023 by Julio Montes

What is an event scheduling software and its benefits for hotels

Using an event scheduling software represents an ace in the hole for many leaders in the hospitality and event industry, particularly in the MICE segment. Today, many hotels and venues struggle to offer the most optimized experience for their clients. In addition, the implementation of an event management software often translates into frictionless, enhanced processes for businesses themselves.

Keep reading to find out what an event scheduling software exactly is, and how it’s enhancing organizations’ processes and their possibilities in providing outstanding experiences for their clients.

What is an Event Scheduling Software?

An event scheduling software is a digital tool that helps organizations plan, schedule, and manage events.

There are many types of event management software. Each company must choose the technology that best suits its needs. In the case of hotels and resorts that offer spaces for meetings and events, it is important to take into consideration the following points.

Mainly, a space for event management and hotel sales contacts. Also, a booking engine where you can close bookings instantly. In addition, the software must have functionalities that go beyond, and coordinate other services such as F&B, rooms, the set up of the event… And in many cases, it must be integrated with other hotel technologies (PMS, others…)

Some common features of an event scheduling software include:

A calendar.
Booking tools for the reservation of event spaces, equipment, rooms, and F&B options.
Communication features in the form of notifications and other types of messages between the hotel and the client.
Generating RFPs or instant bookings.
Instant quotation for the event, with revenue management criteria.
Generating reports on m&e sales and performance.

Nowadays, some event management technologies include a 3D diagramming platform with which both hotels and clients can set up spaces. In fact, personalization makes clients be more interested in a specific product or service.

Many organizations are lagging behind in the implementation of event scheduling software. In fact, many are still mainly relying on offline processes or Excel sheets.

However, this trend might quickly transform in just a few years: 78% of hoteliers are planning to increase their investment in hotel tech in the next three years, according to the ‘Revenue Management Outlook & Trends Survey 2022’ published by Duetto.

Benefits of Using an Event Scheduling Software for Hotels and Venues

In the commercialization of MICE business, event scheduling software can be a valuable asset for hotels. Firstly, they provide invaluable help in streamlining event management and reducing administrative burdens. Secondly, this technology helps optimize the sales team’s workload, while increasing the hotel’s revenue.

The following are the two most outstanding transformations and advantages that businesses typically experience when implementing an event scheduling software:

Through automation, it can help reduce time and labor costs by 97%, according to Spazious data.

These platforms also facilitate communication and collaboration processes between event planners and hotel/venue staff. This translates into higher client satisfaction, as customers appreciate companies that help them save time.

Features to Look for in Technology for Events and Meetings

Customizable: a custom platform provides help with the specific needs of a hotel or venue, as well as their particular workflows. As a side note, it can also be a powerful branding tool for potential clients and attendees during their booking stages with a white label instant booking. Plus, customization at the booking process can help improve customer experience and client retention.

Automated scheduling: the right event scheduling software will be able to connect the event booking with other hotel services (F&B, rooms, media…) and help teams follow the sales process at every stage. This, in turn, reduces the risk of human error and increases process efficiency.

Real-time availability: the use of event scheduling software must ensure real-time information for booking event spaces, resources, and staff so that there is no risk of overlapping events.

Online payment processing: the software must be able to automate payment processing (thus reducing administrative tasks for human teams) as well as eliminate the risk of payment errors and fraud.

Companies should take these features into account when evaluating different event scheduling software options in order to select the best fit. Other considerations as part of a thorough research might also include:

The tool’s ease of use.
Possibility of integration with other potential digital platforms the company is already using.
Available customer support.

Finally, accessing a demo for the platform can be a crucial step to pick the right tool.

Spazious Instant Booking for Meetings & Events

Spazious offers an event scheduling software that combines the power of immersive technologies with the latest booking engine capabilities. Made by hoteliers for hoteliers, its design is based on +15 years of experience in operating online booking platforms.

This tool is able to transform how meetings, events & weddings are booked as a cloud-based solution that provides the most innovative features. All technology development tries to help hotels sell their spaces in a quicker and easier manner.

As such, it includes the following features:

Real-time bookings for both meeting packages (DDRs) and meeting spaces.
Customization possibilities so that the interface matches the brand’s guidelines and the website looks (white label).
Smart data and analytics to monitor all processes within the platform.
The possibility to incorporate extra services (food and beverage, audiovisuals….) as part of the booking.

Dynamic pricing module, helping companies and revenue management teams work on their long-term strategies.

How Event Management Software Can Improve Customer Satisfaction

We’ve already mentioned how an event scheduling software can bring a series of benefits for businesses. But this type of platform is also becoming a key component in enhancing customer experiences for attendees as well.

First of all, it provides a seamless registration process, as well as a platform for managing registration at any time. Secondly, it allows companies to customize the event experience for attendees, so that their preferences and particular requirements are met. Thirdly, the event scheduling software can also be a particularly efficient communication tool between event planners, attendees, and others such as vendors, reducing the risk of miscommunication. Finally, because it provides real-time updates, the platform can act as a central platform that keeps attendees informed at all times, reducing miscommunication risks.

Additionally, attendees will benefit from an improvement in the accuracy of scheduling and booking.

All in all, features such as real-time availability and automated tasks, as well as improved communication, will play a key role in enhancing overall customer experiences.

What is more, hotels and venues will see a boost to their productivity and efficiency and a thorough transformation in how they are able to book their event spaces. Take the next step and request a demo to experience the benefits of an event scheduling software by yourself.