Spazious saves 97% of the time in Booking Event and Meeting spaces

Posted on June 8, 2023June 19, 2023 by Loreto Pérez Cuchet

Spazious saves 97% of the time in Booking Event and Meeting spaces

Spazious , the leading innovator company in event management technology, is thrilled to announce the launch of its groundbreaking Booking Engine for Meetings & Events with a 3D event configuration platform. With this revolutionary solution, Spazious aims to transform how events are planned and managed by drastically reducing waiting times. Plus, providing instant, accurate cost estimates.

Why this feature?

Traditionally, event organizers and planners have faced significant delays in obtaining cost estimates for their events, often enduring a lengthy waiting period of up to 48 hours.

Spazious has recognized this pain point and developed an advanced booking engine integrated with a 2D and 3D event configuration platform. This recognition results in a monumental time-saving breakthrough. From now on, event planners and sales teams can personalize and set up event spaces from the diagramming platform. Thus, there are fewer setup errors and an improvement in the reservation experience.

The solution

By leveraging cutting-edge technology, Spazious’ Booking Engine considers various factors. Among them: event dates, attendee numbers, required furniture, and selected services to calculate the estimated cost with unparalleled speed and accuracy. What usually takes event planners and sales teams to determine (around 48 hours), can now be accomplished within a maximum of one hour. This improvement means reducing the waiting time by an astounding 97%.

“We are proud to introduce our game-changing booking engine and 3D event configuration platform,” said Antonio Batanero, CEO and Cofounder at Spazious. “Our mission is to empower event planners and organizers with a seamless and efficient experience, allowing them to focus on creating memorable events rather than grappling with administrative challenges. With Spazious, we are revolutionizing the event management industry, saving valuable time and resources for our clients.“

The 3D event configuration platform further enhances the event planning experience, providing organizers with a virtual environment to visualize their event layout, experiment with seating arrangements, and explore various design options. This immersive feature empowers users to make informed decisions while optimizing space utilization and creating engaging and visually stunning event experiences.

Spazious’ booking engine and 3D event configuration platform have already garnered accolades from industry experts during their beta testing phase. Early adopters have praised the solution for its user-friendly interface, accuracy, and time-saving capabilities. Moreover, they highlight the significant impact it will have on the event planning landscape.

With its commitment to delivering innovation, Spazious aims to revolutionize the event management industry by saving time, streamlining processes, and providing an exceptional user experience. The booking engine and 3D event configuration platform are now available worldwide to event planners and organizations.

About Spazious:

Spazious is a technology company aiming to digitize and optimize the meetings and events business. It offers a 360º solution that automates and boosts group sales thanks to its iSEM®, immersive sales, distribution, and revenue management software; its meetings and events booking engine for direct web sales; and its 2D and 3D diagramming platform, which allows configuring any future set-up to in an immersive and interactive environment.

For media inquiries or demo request, do not hesitate to contact Spaziou’s team!

Using a hotel booking engine for M&E: benefits and examples

Posted on March 21, 2023April 10, 2023 by Julio Montes

Using a hotel booking engine for meetings & events: benefits and examples

The use of a hotel booking engine for rooms is now widespread. Although, hotels, resorts, independent venues, and many operators, still haven’t discovered the advantages of instant booking for MICE management.

Let’s take a look at how this type of tool can help streamline all processes.

What are Hotel Booking Engines for Meetings & Events

An instant booking platform is typically referred to as a software application used by hotels and accommodation providers to enable guests to book rooms directly through the hotel’s website.

It acts as an online reservation system that allows guests to search for available rooms and make reservations. Also, it provides real-time availability and pricing information.

Moving from B2C to B2B concept, hotel booking engines can be applied for booking meetings and events. This platform will help hotels and venues to improve their MICE management. Take into account that this process is currently developed offline, and using Excel.

As such, instant bookings applied to M&E enables operators to manage reservations in real-time. These tools are also useful for collecting payments and managing clients’ information, such as contact details and special requests.

Discover how to digitize your MICE segment by downloading this Guide. You will learn how to use technology and digitalization to boost your visibility, bookings and revenue.

Benefits of Using a Hotel Booking Engine for Meetings & Events

Streamlined Booking Process for Event Planners

A hotel booking engine provides an easy registration that simplifies all processes. In addition, it generates real-time updates concerning the availability and event information. Plus, it allows payments.

It also provides the possibility to automate communication between hotels and planners. Thus, this translates into time savings and fewer efforts for event planners, leading to greater user satisfaction.

Increased Visibility and Access to Event Spaces

A hotel booking engine for events and meetings typically integrates a marketing strategy to promote the event spaces listed on their platform. This can turn into increased visibility and more bookings, which also means a revenue increment.

At the same time, hotels and venues can also offer virtual tours that can be displayed on the booking engine. These are simulations that offer a 360-degree view of the spaces that generate engaging online experiences, enhancing the booking process. In addition, recent research has shown that virtual tours on hotel websites can increase conversion rates between 16% to 67%.

More Efficient Management of Event Attendee Accommodations

Hotel and venues booking platforms can be integrated with accommodation services, simplifying the booking process on all sides while providing added value in both areas. This includes the generation of personalized rates and discounts for clients or the offer of analytics and reports for operators, from where to develop Business Intelligence and make informed decision

Example of Hotel Booking Engines for Meetings & Events: meet Spazious the i-SEM®

Spazious is an immersive sales and events management platform dedicated to streamlining booking processes for hotels and event venues. This software helps companies move forward from manually managing the booking and scheduling of event spaces.

Features and Benefits of Spazious

Real-Time Bookings: meeting packages (DDRs) and your meeting spaces are available to website visitors through Spazious.
Sales and catering options: the platform facilitates offering clients additional services such as food and beverage or audiovisual equipment, among others.
Integration: events and accommodation information are reunited in a single access point for teams in real time.
Sales approach: the platform is designed with a sales perspective, helping companies close deals while automating the management of leads
Unique digital options: Spacious integrates the possibility of generating realistic 2D and 3D designs through the diagramming platform. In addition, hoteliers can add virtual tours, minimizing requests for on-site inspections.
Communication enhancements: event layouts are easily shared, so that everyone involved can “see” ideas and planning, leaving less room for error. Plus, from each virtual tour’s frame, marketing teams can extract high-quality images.

Key Considerations When Selecting a Hotel Booking Engine

Operators looking to incorporate a hotel booking engine for their meetings and events should make sure the platform they choose aligns with their needs.

Some important features to look for in this type of engine include:

An intuitive user experience and navigation, so that its implementation doesn’t face many obstacles.
Possibility to integrate the booking engine with other software systems that the hotel is already using.
Potential for personalization according to each business’s needs.
Secure and reliable payment system.
Access to reporting and analytics.
Cost and ROI considerations.

Questions to Ask Potential Hotel Booking Engine Providers

What are the features and functionalities of the hotel booking engine?
Can it be integrated with the hotel’s website and present software?
Can it be customized according to the needs of my business?
Does it offer secure and reliable payment?
Is there available customer support? Do they offer training to get started?
What are the pricing models?
Can the company provide successful cases of implementation of the hotel booking engine for other businesses?

If you’re looking for a reliable hotel booking engine that helps your company move away from inefficiencies regarding MICE management, look no further. Get in touch with us and speak to our team about how Spazious can help boost your sales.

What is a meeting room booking system?

Posted on December 1, 2021April 17, 2023 by Borja De Francisco

What is a meeting room booking system? and how to choose the one that suits your needs

A meeting room booking system is an online system that helps to organize meetings of any kind. This software helps facilitate the process of finding a suitable venue for a meeting or choosing an appropriate date and time for a meeting. Meeting room booking engines are usually designed to serve as tools used by event planners or organizers.

Note that there are different types of software that help book meetings. There are those that work with CRM (customer relationship management) systems, such as Salesforce, which helps book meetings based on customer information and there are those that work on web platforms, such as Google Calendar.

Types of meeting room instant booking engines

Meeting room reservation systems are a key component of office space management. They help companies manage their important assets and resources. They also help increase productivity by reducing the need for employees to take time out of their workday to complete the booking process by hand.

There are two main types of meeting room booking systems: in-house and third-party. In-house software is typically tailored to the specific needs of the company and geared for internal use, while third-party software is more commonly used in commercial properties.

In conclusion, using a reservation system for conference space management has many advantages, both in terms of time savings and increased productivity.

There are many different approaches to booking meeting space. The easiest way is to use an online instant booking tool, which is software designed to help companies book meeting space from anywhere, at any time.

We’ll review the five best meeting room booking features on the market today and explain so you can figure out which one best suits your needs.

Agenda booking solutions by time, date, and the number of attendees.
Capable of working with CRM systems.
Room visualization capabilities.
Possibility to customize rooms with the elements offered by the venue.
Graphics that can be shared with users and equipment.
Easy handling of the tool for employees, teams, or end users.
Reservation and access to payment methods to formalize without the need for lengthy contracts.
Cloud-based to ensure operation on different platforms: computer, tablet or mobile.

This is an example of one of the booking spaces that Spazious integrates, each of the different spaces can be worked on individually:

How to choose the right meeting room instant booking tool for your event?

It is important to have a meeting room booking system in place that will let you book meetings, classes, and events at your convenience. It should be flexible enough to allow you to book meetings with different options like the time slots, capacity, and even the type of furniture.

The best business meeting space near me should be easily accessible for your event. This will make it easy for potential guests and participants to reach the venue and get on with their work.

Also, if you want to rent out a conference room for a day or an evening, then it is best if the rental facility has all basic amenities like Wi-Fi connectivity, projectors and screens, a sound system, and other relevant facilities.

Graphics, interface, and booking are necessary considering the size of the event. Generally more detailed systems offer a wider range of options and accessibility for both teams and users/guests.