How to Maximize B2B Events Strategies with Cutting-Edge Tech

Posted on April 17, 2024April 17, 2024 by Bata

In the fast-paced world of business, B2B events serve as crucial platforms for networking, collaboration, and growth. Whether it’s a conference, trade show, or corporate retreat, these events play a pivotal role in driving business success. However, the landscape of B2B events is constantly evolving, and staying ahead requires innovative strategies and the integration of cutting-edge technology. In this article, we’ll explore how Spazious, a leader in event technology solutions, is revolutionizing B2B events with their advanced tools and platforms.

The Evolution of B2B Events and Event Tech

With the rise of technology, B2B events have undergone a profound transformation. Traditional planning methods have given way to innovative solutions that streamline processes, enhance engagement, and maximize ROI. Companies like Spazious lead this evolution, offering cutting-edge tools tailored to the dynamic needs of the events industry.

Spazious understands that successful B2B events demand more than logistical efficiency – they require creativity and a deep understanding of attendee preferences. Through intuitive booking tools and immersive event layout simulators, we empower planners to create unforgettable experiences that drive growth and foster meaningful connections. As technology continues to shape the events landscape, we remain committed to innovation, providing event planners with the tools they need to thrive in a rapidly changing environment.

Elevating B2B Event Success with Spazious Solutions

At Spazious, we understand that successful B2B events require a strategic approach. That’s why we’ve developed a range of innovative solutions designed to maximize event success. Our Instant Booking Tool empowers event planners to book venues with ease, saving time and resources. With our 3D Event Layout Simulator, planners can create immersive event experiences that captivate attendees and drive engagement. Additionally, our Events Sales and Distribution Management Platform provides a centralized hub for managing sales and distribution, optimizing revenue generation.

1. Instant Bookings Made Easy with Spazious

In the fast-paced world of B2B events, seizing opportunities swiftly is paramount. Spazious offers a cutting-edge solution for instant bookings, reducing the amount of RFPs and capturing bookings right on the spot. With access to diverse venues and transparent processes, our platform empowers planners to make informed decisions on the fly. Say goodbye to lengthy negotiations and hello to instant success.

Spazious’ instant booking solution streamlines the process, eliminating back-and-forth communication and offering real-time availability. Our intuitive interface allows planners to compare options quickly, freeing up time for other event planning tasks.

2. Harnessing 3D Event Layout Simulators

Creating a memorable event experience requires attention to detail, especially with event layout and design. Spazious’ 3D Event Layout Simulator enables planners to visualize event spaces in three dimensions, optimizing layout, seating arrangements, and signage. This enhances attendee flow and engagement, setting the stage for success.

Our simulator empowers planners to identify and address potential issues before the event, ensuring a seamless experience for attendees. With Spazious, planners can design events with precision and creativity, leaving a lasting impression.

3. Optimizing Sales and Distribution Management Platforms

In the world of B2B events, effective sales and distribution management is crucial for maximizing revenue. Spazious’ Events Sales and Distribution Management Platform provides a centralized hub for managing sales leads, tracking conversions, and analyzing performance metrics. This empowers planners to make data-driven decisions that drive revenue growth.

Our platform simplifies the complex process of managing sales and distribution, providing a comprehensive overview of sales activities and performance metrics. With Spazious, planners can streamline processes, maximize revenue, and achieve greater success with their B2B events.

Benefits of Tech-Driven B2B Events

Incorporating cutting-edge technology into B2B events offers numerous benefits for event planners and attendees:

– Task Automation: Technology automates tedious tasks like registration and ticketing, freeing up planners to focus on strategic aspects of event planning.

– Efficient Booking: Tools like Spazious’ M&E Instant Booking streamline venue selection, reducing lead times and improving conversion rates.

– Enhanced Engagement: Features like 3D event layout simulators create immersive experiences, optimizing event spaces for better flow and interaction.

– Data-Driven Decisions: Tech tools provide real-time analytics, empowering planners to make informed decisions and maximize ROI.

– Personalized Experiences: Technology enables personalized event agendas and targeted marketing, enhancing attendee satisfaction and engagement.

By leveraging these technological advancements, event planners can streamline operations, create more engaging experiences, and ultimately drive greater success with their B2B events.

Spazious: Technology to Optimize Meeting and Event Business

Ready to take your meetings and events business to the next level? Dive into our free guide on digital commercialization, designed to empower you with the latest strategies and insights.

Discover how to optimize sales processes, leverage technology effectively, and attract more bookings. Learn about the latest trends in digital marketing for meetings and events, and get actionable tips to stay ahead of the competition. Unlock the full potential of digital commercialization with Spazious. Download our free guide today and start elevating your events.

Transforming B2B Events with Spazious

In wrapping up, the journey to exceptional B2B events is illuminated by the integration of advanced technology. Spazious stands as a beacon in this endeavor, offering a suite of innovative solutions that redefine event planning.

By embracing Spazious’ cutting-edge technology, event planners can navigate the complexities of event management with ease, optimize attendee engagement, and maximize revenue generation. It’s time to unlock the full potential of your B2B events with Spazious. Ready to see it in action? Ask for a demo with our team today!

Digital Disruption: Event Tech’s Impact on Venue Sales Strategy

Posted on October 23, 2023October 26, 2023 by Bata

In the fast-paced world of events and hospitality, the old adage, “adapt or perish,” has never been truer. Event venues across the globe are finding themselves at the crossroads of embracing digital disruption or falling behind in an increasingly competitive landscape. The catalyst for this transformation? Event technology, or as it’s often called, event tech.

Embracing Digital Disruption in Venue Sales

The Rise of Event Tech

Event technology has been quietly and steadily reshaping the way venues approach their sales strategies. It’s not just a trend; it’s a fundamental shift that’s here to stay. The rise of event tech is evident in the innovative solutions that have become industry standards. One company leading the charge in this digital revolution is Spazious. Their suite of tools includes a 3D Diagramming Platform, a Booking Engine for Event Management and Instant Bookings, and 360 Virtual Visits.

Reimagining Sales Strategies with Event Tech

Event tech has forced venues to reevaluate how they approach sales. The strategies of the past are no longer sufficient in the face of changing customer expectations, increased competition, and the need for operational efficiency. The team at Spazious understands the challenges venues face in this new era and provides comprehensive solutions to address them effectively.

Streamlining Lead Generation

One crucial aspect where event tech, like Spazious’s Instant Booking Tool, shines is in lead generation. This tool optimizes lead generation processes, leading to an increase in both the quantity and quality of leads. In an era where efficiency is king, this can be a game-changer for venues looking to boost their sales.

Enhancing Customer Experience

Another area where event tech shines is in enhancing the overall customer experience. From event planning to execution, event tech simplifies processes and ensures a seamless experience. The 3D Diagramming Platform from Spazious is a testament to this. It allows venues to visualize event layouts, making it easier for clients to plan and design their events. The result? Satisfied customers and more bookings.

Event Tech as a Revenue Catalyst

The most crucial metric for venues is, of course, revenue. Event tech is directly linked to increased revenue. According to a recent industry report, venues that leverage event tech see a significant boost in their bottom line. Spazious provides the necessary tools to maximize revenue potential for venues.

Event Tech Integration Strategies

In the ever-evolving world of event planning and venue management, staying ahead of the curve is essential. Spazious understands the dynamic nature of this industry and offers a suite of innovative solutions to meet the evolving needs of venues and clients. Let’s take a closer look at three game-changing products that are redefining the way events are planned, booked, and experienced.

1. 3D Diagramming Platform:

This tool enhances event planning and visualization. Venues that use it can offer clients a more immersive and interactive event planning experience. This platform empowers event planners and venues to craft intricate, lifelike 3D event layouts, revolutionizing the way clients envision their event setup. With a user-friendly interface, it simplifies the planning process, saving time and reducing complexities. As a result, it leads to increased booking rates and more satisfied clients.

2. Booking Engine for Event Management and Instant Bookings:

Our booking engine takes the hassle out of event reservations. It provides real-time availability, allowing clients to make instant bookings and access information at their convenience. Venue staff benefit from streamlined administrative processes, leading to efficient event management. This, in turn, enhances the overall customer experience, ensuring clients keep returning for more.

3. 360 Virtual Visits:

With our 360 Virtual Visits feature, we’re bringing your venue directly to your clients’ screens. These immersive virtual tours allow potential clients to explore your spaces from the comfort of their homes. It not only attracts more clients but also saves valuable time for both clients and venue staff, ultimately resulting in a surge in qualified leads and bookings.

In today’s fast-paced, technology-driven world, venues that harness the power of innovative event tech solutions are better equipped to thrive. The Spazious suite of products, as showcased here, offers a combination of modernity and convenience that transforms the event planning and booking process. By implementing these tools, venues stand to benefit from increased sales, operational efficiency, and enhanced customer experiences.

Benefits of Implementing Event Tech

Implementing event tech, provides a range of benefits for venues:

– Increased Revenue: Our solutions simplify the event planning process, making it easier for clients to make bookings. This leads to increased revenue, as more satisfied clients are more likely to book and recommend your venue.

– Improved Customer Satisfaction: By offering clear visualizations, hassle-free booking processes, and immersive virtual tours, our tools enhance the overall customer experience. Happy clients are more likely to return for future events.

– Enhanced Lead Generation: Our event tech solutions optimize lead generation, attracting more prospective clients and saving valuable time for both clients and venue staff. This results in a surge in qualified leads and bookings.

– Streamlined Event Management: Efficient event management is crucial for venues. Our tools simplify administrative processes, reducing the risk of double bookings and ensuring smooth venue operations. This means more time and resources can be devoted to creating exceptional events.

Looking to the Future: Event Trends and Beyond

The Future Landscape of Venue Sales

The future of venue sales is intrinsically tied to the trajectory of event tech. As event tech continues to evolve, venues that adapt and stay ahead of the curve will find themselves in a more advantageous position. Emerging trends, like virtual reality (VR) in event planning, are poised to revolutionize the industry.

In conclusion, the digital disruption brought about by event tech is not a threat but an opportunity. Venues that seize this opportunity will redefine their sales strategies, delight their clients, and ultimately, dominate the event scene. Join the event tech revolution and partner with Spazious for a brighter, more profitable future.

Spazious saves 97% of the time in Booking Event and Meeting spaces

Posted on June 8, 2023June 19, 2023 by Loreto Pérez Cuchet

Spazious saves 97% of the time in Booking Event and Meeting spaces

Spazious , the leading innovator company in event management technology, is thrilled to announce the launch of its groundbreaking Booking Engine for Meetings & Events with a 3D event configuration platform. With this revolutionary solution, Spazious aims to transform how events are planned and managed by drastically reducing waiting times. Plus, providing instant, accurate cost estimates.

Why this feature?

Traditionally, event organizers and planners have faced significant delays in obtaining cost estimates for their events, often enduring a lengthy waiting period of up to 48 hours.

Spazious has recognized this pain point and developed an advanced booking engine integrated with a 2D and 3D event configuration platform. This recognition results in a monumental time-saving breakthrough. From now on, event planners and sales teams can personalize and set up event spaces from the diagramming platform. Thus, there are fewer setup errors and an improvement in the reservation experience.

The solution

By leveraging cutting-edge technology, Spazious’ Booking Engine considers various factors. Among them: event dates, attendee numbers, required furniture, and selected services to calculate the estimated cost with unparalleled speed and accuracy. What usually takes event planners and sales teams to determine (around 48 hours), can now be accomplished within a maximum of one hour. This improvement means reducing the waiting time by an astounding 97%.

“We are proud to introduce our game-changing booking engine and 3D event configuration platform,” said Antonio Batanero, CEO and Cofounder at Spazious. “Our mission is to empower event planners and organizers with a seamless and efficient experience, allowing them to focus on creating memorable events rather than grappling with administrative challenges. With Spazious, we are revolutionizing the event management industry, saving valuable time and resources for our clients.“

The 3D event configuration platform further enhances the event planning experience, providing organizers with a virtual environment to visualize their event layout, experiment with seating arrangements, and explore various design options. This immersive feature empowers users to make informed decisions while optimizing space utilization and creating engaging and visually stunning event experiences.

Spazious’ booking engine and 3D event configuration platform have already garnered accolades from industry experts during their beta testing phase. Early adopters have praised the solution for its user-friendly interface, accuracy, and time-saving capabilities. Moreover, they highlight the significant impact it will have on the event planning landscape.

With its commitment to delivering innovation, Spazious aims to revolutionize the event management industry by saving time, streamlining processes, and providing an exceptional user experience. The booking engine and 3D event configuration platform are now available worldwide to event planners and organizations.

About Spazious:

Spazious is a technology company aiming to digitize and optimize the meetings and events business. It offers a 360º solution that automates and boosts group sales thanks to its iSEM®, immersive sales, distribution, and revenue management software; its meetings and events booking engine for direct web sales; and its 2D and 3D diagramming platform, which allows configuring any future set-up to in an immersive and interactive environment.

For media inquiries or demo request, do not hesitate to contact Spaziou’s team!

Using a hotel booking engine for M&E: benefits and examples

Posted on March 21, 2023April 10, 2023 by Julio Montes

Using a hotel booking engine for meetings & events: benefits and examples

The use of a hotel booking engine for rooms is now widespread. Although, hotels, resorts, independent venues, and many operators, still haven’t discovered the advantages of instant booking for MICE management.

Let’s take a look at how this type of tool can help streamline all processes.

What are Hotel Booking Engines for Meetings & Events

An instant booking platform is typically referred to as a software application used by hotels and accommodation providers to enable guests to book rooms directly through the hotel’s website.

It acts as an online reservation system that allows guests to search for available rooms and make reservations. Also, it provides real-time availability and pricing information.

Moving from B2C to B2B concept, hotel booking engines can be applied for booking meetings and events. This platform will help hotels and venues to improve their MICE management. Take into account that this process is currently developed offline, and using Excel.

As such, instant bookings applied to M&E enables operators to manage reservations in real-time. These tools are also useful for collecting payments and managing clients’ information, such as contact details and special requests.

Discover how to digitize your MICE segment by downloading this Guide. You will learn how to use technology and digitalization to boost your visibility, bookings and revenue.

Benefits of Using a Hotel Booking Engine for Meetings & Events

Streamlined Booking Process for Event Planners

A hotel booking engine provides an easy registration that simplifies all processes. In addition, it generates real-time updates concerning the availability and event information. Plus, it allows payments.

It also provides the possibility to automate communication between hotels and planners. Thus, this translates into time savings and fewer efforts for event planners, leading to greater user satisfaction.

Increased Visibility and Access to Event Spaces

A hotel booking engine for events and meetings typically integrates a marketing strategy to promote the event spaces listed on their platform. This can turn into increased visibility and more bookings, which also means a revenue increment.

At the same time, hotels and venues can also offer virtual tours that can be displayed on the booking engine. These are simulations that offer a 360-degree view of the spaces that generate engaging online experiences, enhancing the booking process. In addition, recent research has shown that virtual tours on hotel websites can increase conversion rates between 16% to 67%.

More Efficient Management of Event Attendee Accommodations

Hotel and venues booking platforms can be integrated with accommodation services, simplifying the booking process on all sides while providing added value in both areas. This includes the generation of personalized rates and discounts for clients or the offer of analytics and reports for operators, from where to develop Business Intelligence and make informed decision

Example of Hotel Booking Engines for Meetings & Events: meet Spazious the i-SEM®

Spazious is an immersive sales and events management platform dedicated to streamlining booking processes for hotels and event venues. This software helps companies move forward from manually managing the booking and scheduling of event spaces.

Features and Benefits of Spazious

Real-Time Bookings: meeting packages (DDRs) and your meeting spaces are available to website visitors through Spazious.
Sales and catering options: the platform facilitates offering clients additional services such as food and beverage or audiovisual equipment, among others.
Integration: events and accommodation information are reunited in a single access point for teams in real time.
Sales approach: the platform is designed with a sales perspective, helping companies close deals while automating the management of leads
Unique digital options: Spacious integrates the possibility of generating realistic 2D and 3D designs through the diagramming platform. In addition, hoteliers can add virtual tours, minimizing requests for on-site inspections.
Communication enhancements: event layouts are easily shared, so that everyone involved can “see” ideas and planning, leaving less room for error. Plus, from each virtual tour’s frame, marketing teams can extract high-quality images.

Key Considerations When Selecting a Hotel Booking Engine

Operators looking to incorporate a hotel booking engine for their meetings and events should make sure the platform they choose aligns with their needs.

Some important features to look for in this type of engine include:

An intuitive user experience and navigation, so that its implementation doesn’t face many obstacles.
Possibility to integrate the booking engine with other software systems that the hotel is already using.
Potential for personalization according to each business’s needs.
Secure and reliable payment system.
Access to reporting and analytics.
Cost and ROI considerations.

Questions to Ask Potential Hotel Booking Engine Providers

What are the features and functionalities of the hotel booking engine?
Can it be integrated with the hotel’s website and present software?
Can it be customized according to the needs of my business?
Does it offer secure and reliable payment?
Is there available customer support? Do they offer training to get started?
What are the pricing models?
Can the company provide successful cases of implementation of the hotel booking engine for other businesses?

If you’re looking for a reliable hotel booking engine that helps your company move away from inefficiencies regarding MICE management, look no further. Get in touch with us and speak to our team about how Spazious can help boost your sales.

What is a meeting room booking system?

Posted on December 1, 2021April 17, 2023 by Borja De Francisco

What is a meeting room booking system? and how to choose the one that suits your needs

A meeting room booking system is an online system that helps to organize meetings of any kind. This software helps facilitate the process of finding a suitable venue for a meeting or choosing an appropriate date and time for a meeting. Meeting room booking engines are usually designed to serve as tools used by event planners or organizers.

Note that there are different types of software that help book meetings. There are those that work with CRM (customer relationship management) systems, such as Salesforce, which helps book meetings based on customer information and there are those that work on web platforms, such as Google Calendar.

Types of meeting room instant booking engines

Meeting room reservation systems are a key component of office space management. They help companies manage their important assets and resources. They also help increase productivity by reducing the need for employees to take time out of their workday to complete the booking process by hand.

There are two main types of meeting room booking systems: in-house and third-party. In-house software is typically tailored to the specific needs of the company and geared for internal use, while third-party software is more commonly used in commercial properties.

In conclusion, using a reservation system for conference space management has many advantages, both in terms of time savings and increased productivity.

There are many different approaches to booking meeting space. The easiest way is to use an online instant booking tool, which is software designed to help companies book meeting space from anywhere, at any time.

We’ll review the five best meeting room booking features on the market today and explain so you can figure out which one best suits your needs.

Agenda booking solutions by time, date, and the number of attendees.
Capable of working with CRM systems.
Room visualization capabilities.
Possibility to customize rooms with the elements offered by the venue.
Graphics that can be shared with users and equipment.
Easy handling of the tool for employees, teams, or end users.
Reservation and access to payment methods to formalize without the need for lengthy contracts.
Cloud-based to ensure operation on different platforms: computer, tablet or mobile.

This is an example of one of the booking spaces that Spazious integrates, each of the different spaces can be worked on individually:

How to choose the right meeting room instant booking tool for your event?

It is important to have a meeting room booking system in place that will let you book meetings, classes, and events at your convenience. It should be flexible enough to allow you to book meetings with different options like the time slots, capacity, and even the type of furniture.

The best business meeting space near me should be easily accessible for your event. This will make it easy for potential guests and participants to reach the venue and get on with their work.

Also, if you want to rent out a conference room for a day or an evening, then it is best if the rental facility has all basic amenities like Wi-Fi connectivity, projectors and screens, a sound system, and other relevant facilities.

Graphics, interface, and booking are necessary considering the size of the event. Generally more detailed systems offer a wider range of options and accessibility for both teams and users/guests.