Rule the Group Booking Game: Spazious MICE Software’s Strategic Advantage

In today’s fiercely competitive hospitality industry, the ability to attract and efficiently manage group bookings can be a game-changer for hotels and venues. The Meetings, Incentives, Conferences, and Exhibitions (MICE) segment holds immense revenue potential, but it also comes with its own set of unique challenges. This is where MICE software steps in, and Spazious is leading the charge in leveraging its strategic advantage.

Unleashing the Potential of MICE Software

At its core, MICE software is designed to simplify and optimize the entire group booking process. It is a game-changing platform that automates tasks, streamlines operations, and maximizes revenue potential, all while providing an exceptional guest experience.

1. Streamlining Group Booking Processes

One of the primary advantages of a MICE Software is its ability to streamline group booking processes. In the past, managing multiple bookings, coordinating event details, and accommodating guest preferences could be overwhelming and time-consuming. Spazious steps in as a powerful ally, offering a unified platform that simplifies group booking management.

Consider the scenario of a luxury hotel aiming to host a high-profile corporate conference. Without the support of MICE software, the hotel’s team might find themselves juggling a multitude of tasks, from coordinating room reservations to managing catering and event logistics. With Spazious, all these elements seamlessly converge into one integrated platform. The result? A seamless and efficient booking process that leaves both guests and staff delighted.

Instant Booking H10

2. Enhancing Customer Experience

In today’s dynamic hospitality landscape, providing an exceptional guest experience is not just a goal; it’s a requirement. Spazious MICE Software goes beyond operational efficiency to enhance the customer experience. Through features like instant booking tools and a state-of-the-art 3D event layout simulator, guests can now visualize and customize their event spaces. This not only simplifies the booking process but also adds a personalized touch, creating a lasting and positive impression.

Imagine a corporate event planner in search of the perfect venue for their company conference. With Spazious’ 3D event layout simulator, they can virtually tour the venue, experiment with seating arrangements, and even visualize branding opportunities. This immersive experience sets our venues apart, making them the preferred choice for event planners seeking customization, convenience, and a remarkable experience.

3. Optimizing Revenue Generation

In the hospitality industry, revenue generation is the ultimate goal. Spazious MICE Software plays a pivotal role in optimizing this aspect by efficiently managing and distributing events. By maximizing event bookings and minimizing operational inefficiencies, venues can significantly increase their revenue streams.

Recent industry data reveals that hotels and venues utilizing MICE software experience a substantial revenue boost. This growth isn’t solely about filling event spaces; it’s about optimizing pricing, maximizing occupancy, and ultimately turning venues into digital revenue-generating machines. Spazious empowers hotels and venues to tap into this revenue potential and thrive in a competitive market.

Choosing the Right MICE Software Partner

Selecting the right MICE software provider is critical for unlocking strategic advantages in your business.

A reliable partner offers a comprehensive suite of meticulously tailored MICE software solutions that seamlessly integrate with your existing systems. Success extends beyond the software itself; it’s about the support and expertise your partner provides. They become your strategic ally in enhancing group bookings and maximizing revenue potential.

Empowering Your Business with Spazious MICE Software

At Spazious, we believe in simplicity and efficiency. That’s why our MICE software is designed to revolutionize how meetings are booked and managed, providing a range of powerful features tailored to the needs of hoteliers like you.

Real-Time Bookings for Instant Gratification

With Spazious, you’re not just offering meeting spaces; you’re providing an instant booking experience for your customers. Our platform allows you to make your meeting packages and spaces available in real-time on your website. This means potential clients can book without the delay of sending an RFP, streamlining the booking process and increasing conversions.

1. Smart Data and Analytics for Informed Decision-Making

Knowledge is power, and with Spazious, you’ll have comprehensive insights into the activity around our booking engine, thanks to seamless integration with Google Analytics. This wealth of data empowers you to make informed decisions, leading to more effective strategies and, ultimately, increased revenue.

2. A Comprehensive Solution for Every Meeting Need

Spazious isn’t just about meeting spaces; it’s about offering a complete package for your clients. From food and beverage to audiovisuals and additional services, everything can be seamlessly integrated into Spazious and made available to your customers when they book their event. This comprehensive approach ensures a seamless and memorable experience for your clients, setting you apart in a crowded market.

3. Seamless API Integration for Maximum Flexibility

We understand the importance of a seamless and integrated system. That’s why Spazious offers an easy-to-connect API that allows you to sync your offerings effortlessly. Whether it’s food and beverage options, audiovisual equipment, or additional services, everything can be set up in Spazious and made available to your customers when they book their event.

4. Dynamic Pricing and Availability for Optimal Revenue

In the world of meetings and events, pricing can make or break a deal. Spazious empowers you with dynamic pricing tools, allowing you to apply the pricing rules that best suit your business objectives. This flexibility ensures that you maximize the revenue potential of your meeting spaces, adapting to market demand and optimizing profitability.

5. Built by Hoteliers, for Hoteliers

We understand the unique challenges faced by hoteliers because we’ve been in your shoes. Spazious’s booking tool is the result of over 15 years of experience in selling guest rooms online. We’re not just a software provider; we’re your partners in success. Our commission-based model means we’re invested in your success, aligning our interests with yours.

The Future of Meeting, Event, and Wedding Bookings

Spazious combines immersive technologies and advanced booking capabilities, revolutionizing how meetings, events, and weddings are managed. By embracing these innovations, we provide a seamless, immersive booking experience for your clients.

In a fiercely competitive market where group bookings drive revenue, a MICE Software empowers hotels and venues to dominate. Streamline processes, enhance guest experiences, and optimize revenue. Don’t miss the chance to transform your venue. Position yourself as an industry leader with Spazious—the name synonymous with MICE software excellence. Your journey to dominating the group booking game begins here.

2024 Budget Essentials: Elevating Event Marketing and Sales Strategies

In the dynamic landscape of the hospitality industry, where meetings and events serve as critical revenue streams, staying ahead requires strategic adaptation. As we approach 2024, the significance of robust event marketing and sales strategies cannot be overstated. To meet these challenges head-on, incorporating the right tools into your budget is crucial. Enter Spazious, a pioneering virtual event management company specializing in 360º virtual tours, 3D diagramming platform, and a state-of-the-art meetings and events booking engine. In this article, we delve into the essentials of leveraging these innovative technologies to transform your event marketing and sales game plan for the year ahead.

The Evolving Landscape of Event Marketing and Sales

The hospitality industry is in the throes of a remarkable metamorphosis, reshaping the very essence of how meetings and events are perceived. No longer confined to physical spaces, these gatherings have evolved into experiential marvels that transcend geographical boundaries and evoke genuine emotions. Today’s attendees yearn for immersive engagements that transport them beyond the ordinary, while event planners navigate a landscape where success hinges on the artistry of event marketing and sales.

 

In this dynamic realm, event professionals are charged with crafting experiences that captivate and connect, pushing the boundaries of creativity and innovation. The symbiotic relationship between marketing and sales has taken on newfound significance, requiring seamless alignment to create events that not only allure but also convert. As we step into the promising horizon of 2024, the spotlight on these strategies is brighter than ever. The stage is set for a transformation that marries technological prowess with strategic acumen, enabling professionals to curate events that resonate deeply and drive tangible results.

Integrating Virtual Experiences for Enhanced Engagement

 

Step into a new dimension, where the virtual merges seamlessly with reality, courtesy of a suite of tools poised to revolutionize your event offerings. Imagine the ability to transport potential attendees into the heart of your event venue, all from the comfort of their homes or offices. These 360º virtual tours are more than mere simulations; they are portals that offer an authentic sense of the ambiance, layout, and facilities your venue boasts. This connection forged through a digital medium ignites anticipation, fostering a bond before the event even begins.

 

The innovation doesn’t stop there. Consider the impact of a 3D diagramming platform – a virtual blueprint of your event. Event planners can not only visualize the event layout but curate and modify it virtually, experimenting with seating arrangements, optimizing traffic flow, and refining every detail to perfection. Attendees, on the other hand, gain the ability to envision precisely where they will be seated, enhancing their sense of involvement and anticipation.

 

Streamlined Booking Process with Modern Booking Engine

 

In the symphony of event planning, a harmonious booking process emerges as a crucial crescendo that can define the success of your endeavors. As modern event planners and clients seek not only efficiency but also a heightened event experience, the role of a cutting-edge booking engine becomes paramount.

 

Imagine a scenario where the potential client, captivated by a captivating virtual tour, seamlessly visualizes the meticulously arranged event layout using the 3D floorplan simulator. With a few clicks, they navigate to the intuitive booking engine, a dynamic gateway that bridges the gap between aspiration and actualization. Here, real-time bookings come to life, offering a seamless experience that’s not just efficient but exhilarating.

 

Dynamic pricing and availability dance in unison with your potential attendees’ preferences, offering a personalized journey that enhances their event-planning experience. No longer bound by the conventional labyrinth of Request for Proposals (RFPs), the modern booking engine empowers you to capture bookings in the very moment inspiration strikes. The laborious back-and-forth is replaced by instantaneous satisfaction as clients secure their spots right on the spot.


This streamlined process isn’t merely about convenience; it’s about transforming potential interest into tangible bookings. Every interaction becomes an opportunity, and every engagement is primed to translate into a successful conversion. The symphony of efficiency, innovation, and convenience culminates in a booking experience that’s not just a step in the process but a pivotal note in the symphony of your event’s success.

Crafting a Winning 2024 Budget for Event Success

Embarking on this journey of integrating transformative tools into your event strategies necessitates a meticulous allocation of resources. It’s prudent to designate a portion of your 2024 budget exclusively for the seamless integration of virtual experiences. These technologies not only confer a unique edge to your event offerings but also contribute to amplified attendance and a heightened brand reputation.

 

Moreover, consider investing in the enrichment of your team’s skill set. Equip your team with the expertise needed to harness these technologies to their full potential. A staff well-versed in these tools can ensure the smooth execution of tasks, from the initial client interaction to the seamless orchestration of virtual and hybrid events.

 

Meeting the 2024 Sales Goals with Data-Driven Strategies

In this era of data omnipresence, the insights derived from analytics hold the potential to redefine your event marketing and sales strategies. By harnessing analytics tools, you gain the power to refine your strategies based on empirical evidence. Dive into attendee preferences, engagement patterns, and conversion rates to extract actionable insights. Tailor your strategies to resonate with data-driven recommendations, channeling your efforts towards segments with the highest propensity for conversion.

 

Visualize the possibilities: Analytics revealing the sections of your virtual tours that capture the most attention. Empowered by this insight, you can optimize these elements for maximum impact, heightening attendee engagement and potentially driving an influx of bookings.

As the stage is set for 2024, the integration of these innovative tools into your event strategies is not a mere option; it’s an imperative. The evolution of the hospitality industry demands that event marketing and sales strategies mirror the dynamism of the landscape. These cutting-edge technologies offer a gateway to redefine your offerings, streamline your processes, and propel your sales objectives into uncharted territory.

 

As you embark on the journey to script your triumphant narrative in 2024, remember that these tools aren’t just products; they are the keys that unlock a new epoch of event excellence.

 

Ready to orchestrate your event marketing and sales strategies for 2024 and beyond? Connect with us to explore how these tools can seamlessly harmonize with your journey. Request a demo to unravel the potential of these technologies in transforming your events into memorable spectacles while propelling your sales aspirations towards unprecedented horizons.

Technology to Manage Your Event Space Business

Technology to Manage Your Event Space Business

Technology is critical to promoting and boosting your event space business. That’s why MICE sales managers at Hotels and independent venues must know about technological advances and tools. 

This blog article explores innovative solutions designed specifically for event space businesses. Discover how these technologies, including Spazious, can streamline operations, enhance customer experiences, and maximize revenue.

How is technology used in the events industry?

Technology plays a crucial role in the events industry, enhancing various aspects of event planning, management, and attendee experience. Here are several ways in which technology is commonly used:

  1. Event Registration and Ticketing: Online registration platforms and ticketing systems allow attendees to easily register for events, purchase tickets, and receive digital confirmations. This streamlines the registration process and eliminates the need for paper tickets.
  2. Event Management Software: Event management platforms provide comprehensive tools to streamline event spaces planning and organization. These platforms help manage tasks such as scheduling, venue selection, budgeting, vendor management, and communication with stakeholders.
  3. Mobile Event Apps: Dedicated event apps enable attendees to access event schedules, maps, speaker profiles, and other event information on their smartphones or tablets. In addition, these apps often include features such as personalized schedules, real-time updates, social networking, and interactive Q&A sessions.
  4. Cashless Payments and NFC Technology: Cashless payment systems and Near Field Communication (NFC) technology is another trend you must know. Likewise, it enable attendees to make purchases at events without physical cash or cards. Contactless payment methods and wearable devices simplify transactions and enhance the overall attendee experience.
  5. Augmented Reality (AR) and Virtual Reality (VR): AR and VR technologies are utilized to provide immersive experiences, offer virtual venue tours, and create interactive displays within events. In fact, many hotels are creating this immersive content to help automate and speed up processes. For example, the site inspection can become virtual.
Event Space Business - Ritz

How is technology changing event management?

Technology is revolutionizing event management by introducing various innovative tools and approaches. Let’s explore how specific technologies are changing the landscape:

– Instant Bookings: increasing and streamlining RFPs

Technology has enabled instant bookings for event venues, accommodations, and services. Online platforms and booking systems provide real-time availability, pricing, and instant confirmation, simplifying the booking process for event planners. This saves time and eliminates the need for manual inquiries and negotiations.

– Event management technology: optimize sales

Event management technology platforms offer comprehensive solutions to streamline various event planning and organization aspects. These platforms provide features like attendee registration, ticketing, agenda management, budgeting, vendor management, communication tools, and analytics. Event managers can efficiently collaborate, track progress, and manage tasks, resulting in more efficient and organized events.

– Virtual Reality: high-quality content to promote the event space business

VR technology has made significant advancements in the events industry. It allows event organizers to create immersive experiences, virtual venue tours, and interactive displays. VR can transport attendees to virtual environments, enabling them to explore a venue before the event, visualize setups, or engage in virtual product demonstrations. This technology enhances attendee engagement and helps event planners showcase their offerings uniquely and interactively.

Diagramming platform for event and meeting spaces - Spazious

– Online Site Inspections

Traditionally, event planners would conduct physical site inspections to evaluate venues. However, technology now enables online site inspections. Virtual tours, high-quality photos, and 360-degree videos provide detailed views of event spaces. 

Event planners can assess various aspects such as layout, capacity, amenities, and ambiance remotely. This saves time and resources, especially for destination events where physical visits may be challenging.

 

The Power of Technology in Event Space Business

Event space businesses require efficient and effective management to ensure smooth operations and deliver outstanding experiences. Thanks to advancements in technology, powerful tools are now available that can revolutionize how event spaces are managed. One such solution is Spazious, a comprehensive platform for boosting the events and meetings business.

Enhancing Efficiency with Spazious, the e-vent Company

Spazious is an all-in-one technology platform that empowers event space businesses with advanced tools and features. By leveraging this innovative solution, event space owners and managers can optimize their operations, streamline bookings, and provide a seamless experience for event organizers and attendees.

Key Features of Spazious:

  1. Comprehensive Booking Management 

Spazious simplifies booking by offering a centralized platform to manage inquiries, reservations, and cancellations. With real-time availability updates, double bookings are avoided, and efficient space allocation is ensured.

  1. Interactive Floor Plans and Virtual Tours for event space business

One of the standout features of Spazious is its interactive floor plans. This allows potential clients to visualize the event space, explore different layouts, and determine the suitability of the venue for their specific needs. Additionally, virtual tours provide a lifelike experience, saving time and effort for clients who can assess the venue remotely.

  1. Online Payments and Invoicing

Spazious integrates secure online payment gateways, enabling seamless transactions for event organizers. Gone are the days of cumbersome paperwork and manual invoicing. Spazious generates automated invoices, tracks payments, and manages financial records, streamlining the billing process and reducing administrative overhead.

Technology Tools for Event Marketing and Promotion

In addition to efficient management, effective marketing and promotion play a crucial role in the success of any event space business. Let’s explore some technology tools that can elevate your marketing efforts.

– Leveraging Social Media Platforms

Social media platforms like Facebook, Instagram, and LinkedIn have become powerful marketing tools. By strategically utilizing these platforms, event space businesses can amplify their reach and engage with potential clients. Through precise targeting options and event-specific campaigns, social media advertising can attract attendees and generate buzz around your event space.

– Implementing Event Space Business Software

Event management software is a game-changer for event space businesses. These tools streamline various aspects of event planning and execution, including logistics, registrations, and attendee management. With centralized communication, ticketing, and on-site check-in capabilities, event management software provides a seamless experience for both organizers and attendees.

– Embracing Data Analytics

Data analytics tools offer valuable insights that can help event space businesses make informed decisions. By tracking attendance patterns, analyzing customer behavior, and identifying popular event types, event space owners and managers can gain a deep understanding of their operations. This knowledge enables targeted marketing efforts and strategic decision-making, ultimately driving business growth.

 

In today’s competitive event space industry, staying technologically equipped is essential to drive business growth and deliver exceptional experiences. Embracing innovative solutions like Spazious, leveraging social media platforms, event management software, and data analytics, event space businesses can streamline operations, attract more clients, and thrive in this dynamic industry. Stay ahead of the curve and unlock the full potential of your event space business with cutting-edge technology.

Spazious integrates with PAYCOMET to streamline bookings in the MICE segment

Spazious integrates with PAYCOMET to streamline bookings in the MICE segment

  • The integration offers a seamless booking and payment experience for meetings and events.
  • PAYCOMET integration ensures payment security.
  • Spazious continues to roll out integrations to improve quality and customer experience.

Madrid, May 29th, 2023. Spazious, the leading technology solution for digitizing the MICE segment in hotels and event venues, announces its integration with PAYCOMET, the renowned online payment platform. The aim is to offer an end-to-end solution from booking to payment and subsequent transactions.  

This strategic partnership will enable hotels and event spaces using Spazious to receive secure and convenient payments directly from the event booking engine. Plus, further improving efficiency and customer experience. 

Still, in many hotels and event spaces, bookings are made offline, which involves time-consuming management, high consumption of business resources, and exposure to high-security risks. However, thanks to Spazious’ innovative technology, this process has been digitized, automated, and significantly streamlined. With 97% savings in booking management time, Spazious has revolutionized how hotels and event spaces manage their distribution, sales, and operations.

Payment platform
Payment via PAYCOMET

Spazious’ M&E booking engine automates the reservation request process, allowing customers to book reservations quickly, easily, and securely. With PAYCOMET integration, they can also complete their booking payment directly, eliminating the need for separate transactions on different platforms.

In addition to facilitating payments, this integration also allows them to manage deposits and returns from Spazious’ Back Office. This is a central hub for managing commercial opportunities for event spaces. 

We are delighted to collaborate with PAYCOMET to provide a fast and secure booking and payment experience for our hotel clients’ customers,” said Antonio Batanero, co-founder and CEO of Spazious. “The integration with PAYCOMET further strengthens our solution and allows us to provide a complete and efficient service that improves sales team productivity and customer satisfaction.

Spazious continues to innovate and collaborate with industry-leading partners to deliver advanced technology solutions that drive digital transformation in the MICE space. Integrating PAYCOMET is a further step in its commitment to simplifying and improving event booking and payment processes.

About PAYCOMET:

PAYCOMET is an online payment platform that provides secure and flexible solutions for electronic payment management. Its innovative technology enables agile and secure payments with digitized sales channels in all businesses.

About Spazious:

Spazious is a leading technology solution that digitizes the MICE segment in hotels and event spaces. Its meetings and events booking engine automate the booking request process, saving 97% of the management time (from an average of 48 hours to a maximum of 1 hour) and improving the customer experience.

Paycomet
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Guide to Conference Event Facilities and How They can Help With Your Business

 

Guide to Conference Event Facilities and How They can Help With Your Business

Have you ever felt overwhelmed when it comes to choosing the best place to hold that conference that makes all the difference to your business? 

Bringing all our core customers together with the key influencers in our business – Our event of the year!

A conference centre is a place where people gather to discuss or promote education, business, politics, religion, entertainment or other areas of public interest. Conference rooms are usually different from meeting rooms, as they are designed to meet the specific needs of the event they are hosting so that everything runs smoothly.

Everyone has their own criteria when choosing a conference centre for events. The most important thing is to find the one that best suits your needs and fits your budget.

Conference centre facilities can make all the difference to your event experience. The following are the main considerations to keep in mind:

  • Number of people attending the congress.
  • Personal attention to guests, speakers and VIP clients in access, rooms, services and accommodation.
  • Types of rooms required: for meetings, conference, halls.
  • Event time frame.

Facilities to consider when hosting a conference event

Convenient access:

One of the most important things to consider when looking for a location for an event is whether it is accessible from hotels and transportation. Much as you would not want your conference to be way out in the sticks, so as to make it difficult for those attending to get around, neither would you want them to have a long, expensive journey. The best thing would be to find one that has convenient access to both places so that no one has trouble with getting there at all times, or provide a transport shuttle.

Lodging options: 

One of the major facilities to consider. You want to make sure that the attendees have a place to stay close by if they want to stay overnight, but you also want there to be places for them to go if they don’t. This is important because it makes sure that no one is stranded without a ride or hotel room after the event has concluded.

Meeting Room Variety: 

It is especially important if there are going to be people from different backgrounds and with different needs. Some prefer collaborative environments, others prefer more private areas for working, and still others need spaces that accommodate their physical abilities.

You also need to consider the space available for both group sessions and one-on-one interactions. A large space can offer both privacy and collaboration opportunities, but it might not be practical for smaller events.

The conference hall is where people sit and listen to speakers or presentations. It’s also used as a venue for workshops, exhibitions, and as a space for vendors during trade shows. A conference hall is usually equipped with tables and chairs so that attendees can have lunch or dinner while they are there. Some halls might also have audio-visual equipment if they are intended for multimedia presentations or lectures. Meeting rooms are where the actual meeting takes place – this could be formal meetings between coworkers, discussions about an issue in your company, panels of experts talking about their field of expertise, or meetings between clients to discuss their projects with you.

Brand Impact:

Brands can create a positive impact at conferences by investing in facilities.

Hosting a conference event is a major investment for any brand. This can be spent on the facilities to be used for the event or on sponsorships. But what are the facilities to consider when organizing a conference event? 

  • There are usually some standard amenities that are offered at most conferences though. Things like wifi, food vendors, drinks, areas, and restrooms should be available at any conference you go to. 
  • Another thing to consider is seating, since it doesn’t make sense if the seating arrangement for your guests does not take into account their needs and preferences or your branding. Seating might also vary depending on whether you are hosting an intimate gathering or a larger one since it’s important to have space for everyone to have their own designated seat without feeling crowded.

Availability:

Whether it is easy to book or not, whether they offer packages or not, and how many days in advance one can book an event.

Try your own white label meeting engine with Spazious booking engine, its cloud-based event platform for booking meeting spaces, makes it easy to book and check availability with the same ease as you now do with rooms.

In addition to having a rich user experience interface, it can be combined with your brand guidelines and website look and feel, which ensures that users convert as much as possible.

Parking:

The parking place can dictate the success of a conference, so it is important to have easy, accessible parking. Complete parking access is an important consideration to make when hosting events. If there are not enough parking facilities, you will not be able to attract prospects. So, it is best to have an ample parking place for your event.

A parking lot especially for event attendees should be available, along with enough parking spaces for vehicles working in the building.

Technology:

Availability of Wi-Fi, availability of projectors/TVs, availability of data ports (for laptops), spotlights, plugs, etc

Everything round stages, lighting, sound, presentation equipment, video conferencing has to be planned in detail.

Imagine if you could share images and 3D guides like lighting points, sockets, or projectors with details to the inch, where the whole team has access to them in their own tablet or smartphone. They would have complete details in a simple guide that is always a fingertip away. All this with Spazious‘ easy and affordable technology.

Digital facilities to support work and collaboration

The goal is to create a space that not only accommodates the individual’s needs but also fosters creativity and collaboration.

The digital workplace offers a variety of facilities that make it easier for our attendees to be productive. The facility consists of areas such as meeting rooms for holding regular meetings with your team members or clients; collaborative space for teamwork; open-air spaces where people can collaborate spontaneously; and soundproof spaces to provide privacy when needed.

These would be some required specifications to hold a digital workspace for your conference:

Easy to use – People expect equipment to work just like at home, preferably using their phone, tablet or laptop to do what they want to do.

Security – To protect data, companies not only need to make technology easy to use, but also to ensure that data – especially personal data – in applications is secure.

Integration: Companies must be able to integrate teams into the existing technology system. Provide attendees with a new digital workplace with a range of built-in technologies to facilitate collaboration. 

RoomGuide panels – These are small panels on the outside of a room. On it is displayed the availability of the room, or who is using it now. 

Interactive Boards – The digital facilities to support work and collaboration can be anything from a conference room with interactive boards, to a simple tool like a mobile phone. These tools make it easy for attendees to stay connected with each other, share ideas with one another and collaborate more efficiently.


It can be difficult to find new event centres, but luckily there is no shortage of options. With a little digging you should be able to find what you need!

How to start an event venue business

How to start an event venue business

The competition is so stiff nowadays, entrepreneurs are exploring new avenues to invest their time and money in. There are many ways to make money – one of them is starting an event venue business. Keep reading and discover how to start. 

The event venue is one of the most profitable businesses. It’s not just limited to weddings or personal celebrations, but events of all shapes and sizes – workshops, trade shows, conferences, seminars, conferences, etc.

With that being said, there are many things you need to know before starting an event venue business.

How to start an event venue business

 

What are the advantages of running an event venue business?

An event space or venue is a place to hold events. It usually offers a variety of spaces for different types of events and can have an aesthetically pleasing appearance, featuring different kinds of customization depending on the type of event or the client’s needs. 

Event venues have many advantages, such as meeting all needs, saving time and effort, and being cost-effective.

Event venues offer a variety of advantages to event professionals too. Venues can offer event space as well as catering services to meet any need. Event venues are known to save time and effort by providing the venue, catering, and entertainment all at once.

In addition, event venues are cost-effective as the venue prices include food and beverages.

How to start a business as an event venue or an out-of-the-box idea that’s worth considering

There are a few things to consider before deciding to start a business. You can use your skills or talents, find a need or a gap in the market, and/or do something you enjoy.

Someone who wants to start an event business has to have experience in event management and be excited about the idea of organizing parties for others. You also have to know how much venues, equipment, and food/drink cost.

The biggest advantage of this type of business is that promoting your events on Facebook, Instagram and other social media works great if you have a good strategy and network.

Stakeholders in an event business

If you are looking for the right person to speak to about venues, you’re in luck because we have a list of stakeholders that you can contact.

This is the complete list of stakeholders you will need to consider before starting your business:

  1. Venue Manager
  2. The Event Planners
  3. Attendees
  4. Event Volunteers
  5. Sponsors / Suppliers

Event venues tips & tricks to increase business

These tips from the event venues industry will help you increase business with a few simple changes.

If you want to know how to increase your business, then you need to check out this article. It has a list of the most important things that you need to know about event venues and their tricks.

This is a list of things that you can do as an event venue to attract more customers:

Here is a list of things you can do as an event venue to attract more customers:

  • Ensure a good presentation of your product to prospects: present the variety of offerings on your website in a simple and intuitive way. A good way to achieve this is through a good diagramming tool like the one offered by Spazious, with which you can show virtual tours to customers with any kind of customization they request. This exponentially increases your number of bookings without increasing the cost of the venue: Everything that can be seen and experienced in the first instance virtually saves time and increases business possibilities.
  • Show the customization possibilities of your premises in one place: the tablet, phone or your customer’s computer
  • Provide sufficient parking space for cars and buses: Display an access map and provide different entrances to avoid crowds. All this can be done individually, differentiating the accesses for each client.
  • Provide enough space so that people with disabilities can also enjoy the party with a mobility map adapted for them. Spazious has tools to share customized interactive maps.
  • Make the agenda easy for participants and keep your booking calendar accessible and convenient to close a deal easily.

Marketing strategy for your venue

When it comes to marketing the event venue, the target market is very important. It’s not always easy to stand out from the competition, but there are a few ways that can help with this. If you want to stand out, you need to be one of the best venues for your target audience.

The more time and effort you put into finding your target audience and catering to their desires, the more likely they will become regulars at your venue. You need to know what they want and provide that.

A successful event venue marketing strategy is one that ensures that an event manager knows how to effectively reach their target venue market. The best way to do this is by assessing the type of customer who attends the venue and understanding their needs.

By using this framework, event managers can determine how venues are most compatible with their needs. They can also make better decisions about what direction they want to take their marketing strategy in the future.

The future of event venues is here. Make it yours!

As the world becomes more digitalized, event spaces are becoming more experiential. Event organizers are constantly looking for venues that will engage their attendees (and differentiate themselves from their competitors). A venue can play an integral role in your event’s success, which is why it’s essential to select the perfect one for your needs.

Research ideas from competitors and adapt them to your own ideas. Every venue and every space has its own personality and, thanks to new technology, the possibilities of being a good host are limitless!

You can contact us to find out all the possibilities of Spazious for different types of venues, how to adapt the booking engine or make a very personalized virtual tour. We also invite you to take a look at our Q&A section which is sure to help.