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Tag: instant booking

Digital Disruption: Event Tech’s Impact on Venue Sales Strategy

Posted on by Bata

In the fast-paced world of events and hospitality, the old adage, “adapt or perish,” has never been truer. Event venues across the globe are finding themselves at the crossroads of embracing digital disruption or falling behind in an increasingly competitive landscape. The catalyst for this transformation? Event technology, or as it’s often called, event tech.

Embracing Digital Disruption in Venue Sales

The Rise of Event Tech

Event technology has been quietly and steadily reshaping the way venues approach their sales strategies. It’s not just a trend; it’s a fundamental shift that’s here to stay. The rise of event tech is evident in the innovative solutions that have become industry standards. One company leading the charge in this digital revolution is Spazious. Their suite of tools includes a 3D Diagramming Platform, a Booking Engine for Event Management and Instant Bookings, and 360 Virtual Visits.

Reimagining Sales Strategies with Event Tech

Event tech has forced venues to reevaluate how they approach sales. The strategies of the past are no longer sufficient in the face of changing customer expectations, increased competition, and the need for operational efficiency. The team at Spazious understands the challenges venues face in this new era and provides comprehensive solutions to address them effectively.

Streamlining Lead Generation

One crucial aspect where event tech, like Spazious’s Instant Booking Tool, shines is in lead generation. This tool optimizes lead generation processes, leading to an increase in both the quantity and quality of leads. In an era where efficiency is king, this can be a game-changer for venues looking to boost their sales.

Enhancing Customer Experience

Another area where event tech shines is in enhancing the overall customer experience. From event planning to execution, event tech simplifies processes and ensures a seamless experience. The 3D Diagramming Platform from Spazious is a testament to this. It allows venues to visualize event layouts, making it easier for clients to plan and design their events. The result? Satisfied customers and more bookings.

Event Tech - Spazious 3D Diagramming for Event Venues

Event Tech as a Revenue Catalyst

The most crucial metric for venues is, of course, revenue. Event tech is directly linked to increased revenue. According to a recent industry report, venues that leverage event tech see a significant boost in their bottom line. Spazious provides the necessary tools to maximize revenue potential for venues. 

Event Tech Integration Strategies

In the ever-evolving world of event planning and venue management, staying ahead of the curve is essential. Spazious understands the dynamic nature of this industry and offers a suite of innovative solutions to meet the evolving needs of venues and clients. Let’s take a closer look at three game-changing products that are redefining the way events are planned, booked, and experienced.

1. 3D Diagramming Platform:

This tool enhances event planning and visualization. Venues that use it can offer clients a more immersive and interactive event planning experience. This platform empowers event planners and venues to craft intricate, lifelike 3D event layouts, revolutionizing the way clients envision their event setup. With a user-friendly interface, it simplifies the planning process, saving time and reducing complexities. As a result, it leads to increased booking rates and more satisfied clients.

2. Booking Engine for Event Management and Instant Bookings:

Our booking engine takes the hassle out of event reservations. It provides real-time availability, allowing clients to make instant bookings and access information at their convenience. Venue staff benefit from streamlined administrative processes, leading to efficient event management. This, in turn, enhances the overall customer experience, ensuring clients keep returning for more.

3. 360 Virtual Visits:

With our 360 Virtual Visits feature, we’re bringing your venue directly to your clients’ screens. These immersive virtual tours allow potential clients to explore your spaces from the comfort of their homes. It not only attracts more clients but also saves valuable time for both clients and venue staff, ultimately resulting in a surge in qualified leads and bookings.

In today’s fast-paced, technology-driven world, venues that harness the power of innovative event tech solutions are better equipped to thrive. The Spazious suite of products, as showcased here, offers a combination of modernity and convenience that transforms the event planning and booking process. By implementing these tools, venues stand to benefit from increased sales, operational efficiency, and enhanced customer experiences.

Benefits of Implementing Event Tech

Implementing event tech, provides a range of benefits for venues:

– Increased Revenue: Our solutions simplify the event planning process, making it easier for clients to make bookings. This leads to increased revenue, as more satisfied clients are more likely to book and recommend your venue.

– Improved Customer Satisfaction: By offering clear visualizations, hassle-free booking processes, and immersive virtual tours, our tools enhance the overall customer experience. Happy clients are more likely to return for future events.

– Enhanced Lead Generation: Our event tech solutions optimize lead generation, attracting more prospective clients and saving valuable time for both clients and venue staff. This results in a surge in qualified leads and bookings.

– Streamlined Event Management: Efficient event management is crucial for venues. Our tools simplify administrative processes, reducing the risk of double bookings and ensuring smooth venue operations. This means more time and resources can be devoted to creating exceptional events.

Looking to the Future: Event Trends and Beyond

The Future Landscape of Venue Sales

The future of venue sales is intrinsically tied to the trajectory of event tech. As event tech continues to evolve, venues that adapt and stay ahead of the curve will find themselves in a more advantageous position. Emerging trends, like virtual reality (VR) in event planning, are poised to revolutionize the industry.

In conclusion, the digital disruption brought about by event tech is not a threat but an opportunity. Venues that seize this opportunity will redefine their sales strategies, delight their clients, and ultimately, dominate the event scene. Join the event tech revolution and partner with Spazious for a brighter, more profitable future. 

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From Inquiry to Income: Streamlining M&E Sales with Innovative Technology

Posted on by Bata

The Evolution of M&E Sales: Embracing Innovation

In the dynamic world of hospitality, Meetings and Events (M&E) sales play a pivotal role in driving revenue for hotels and venues. As the industry continues to evolve, embracing innovative technology has become the key to streamlining M&E sales processes and ensuring long-term success. At Spazious, we understand the transformative potential of cutting-edge tools, and we’re here to show you how they can revolutionize your approach to group business.

The Core Components of Our M&E Sales Ecosystem

1. The M&E Instant Booking Tool: A Game-Changer in Group Reservations

In today’s fast-paced world, instant gratification is not just a trend; it’s an expectation. This is where our M&E Instant Booking Tool, powered by Spazious, shines. It allows potential clients to secure their event reservations with a few clicks, enhancing efficiency and boosting conversion rates. With Spazious, you can effortlessly convert inquiries into confirmed bookings.

Imagine a scenario where a potential client visits your website, interested in booking a meeting or event space. They don’t want to wait for an email response or a callback. With the Spazious Instant Booking Tool, they can instantly view availability, select the perfect space, and secure their reservation. This seamless process not only delights your clients but also provides them with the convenience they crave.

2. 3D Event Layout Simulator: Visualizing Success

Creating unforgettable events requires meticulous planning and visualization. Our 3D Event Layout Simulator, another innovative solution by Spazious, empowers you to do just that. It’s more than a tool; it’s a creative canvas that lets you bring your clients’ visions to life.

Imagine being able to immerse your clients in a virtual representation of their event space. With the 3D Event Layout Simulator, you can provide your clients with a truly immersive experience. They can walk through the meeting space virtually, rearrange furniture, and visualize the event’s flow. This not only instills confidence but also leads to higher booking rates.

In the competitive world of M&E sales, standing out and offering a unique selling proposition is crucial. Spazious’ 3D Event Layout Simulator allows you to do just that. Your clients will appreciate your commitment to their vision, and this appreciation can translate into a significant competitive advantage.

3D diagramming at Meliá United Kingdom

3. Events Sales and Distribution Management Platform: Your Revenue Engine

To achieve consistent revenue growth in the M&E sector, efficient management of sales and distribution is essential. Our Events Sales and Distribution Management Platform, brought to you by Spazious, equips your team with the tools needed to manage group business effectively.

With this platform, you can seamlessly coordinate distribution channels, optimize pricing strategies, and gain valuable insights into your group business performance. It’s a comprehensive solution designed to make your job easier and more efficient. By automating time-consuming tasks and providing actionable data, Spazious empowers you to turn your hotel or venue into a revenue-generating digital machine.

Best Practices: Harnessing the Power of Our Booking Engine and 3D Diagramming

Let’s explore real-world examples of how Spazious customers have embraced best practices with our Booking Engine and 3D Diagramming tool.

Booking Engine

Fincas Negralejo

By seamlessly integrating Spazious’ Booking Engine into their website, Fincas Negralejo gained a competitive edge. This user-friendly feature allows clients to book meeting and event spaces at Fincas Negralejo in real-time.

3D Event Diagramming

Torre del Mar Ibiza

Torre del Mar Ibiza utilized Spazious’ 3D Diagramming tool to craft immersive event experiences. Collaborative 3D diagrams led to a surge in event customization requests, enhancing their reputation as a top venue for unique events.

See Booking Engine
Explore 3D Simulator

These real-world examples demonstrate the practical applications and benefits of our technology solutions. Spazious empowers you to implement these best practices in your own M&E sales strategy.

Embracing Innovation for Long-Term Success

As technology continues to advance, staying ahead of the curve is crucial for long-term success in M&E sales. Spazious remains committed to helping you navigate the ever-changing landscape of group business. Here are some trends and technologies shaping the future:

Virtual Site Inspections:

Virtual reality (VR) is becoming an invaluable tool for showcasing event spaces remotely. Imagine taking clients on a virtual tour of your venue from the comfort of their office or home. Spazious is actively exploring this technology to enhance your sales efforts.

Enhanced Personalization:

Harness the power of data-driven insights to understand client preferences and behaviors. This enables you to provide tailored packages and experiences that elevate client satisfaction and loyalty. Spazious is at the forefront of researching advanced personalization solutions to keep you competitive.

Integration and Automation:

Streamline your processes by integrating your M&E sales tools with your Property Management System (PMS) and Customer Relationship Management (CRM) software. Automation can reduce manual workloads and improve data accuracy. Spazious is continuously working on enhancing integration capabilities for seamless operations.

Elevate Your M&E Sales Strategy with Our Innovative Tools

In conclusion, M&E sales are evolving, and innovation is the key to success. At Spazious, we’re dedicated to providing you with the tools and solutions needed to transform your approach, from inquiry to income. Our M&E Instant Booking Tool, 3D Event Layout Simulator, and Events Sales and Distribution Management Platform are designed to optimize your processes, enhance client experiences, and maximize your revenue potential.

The future of M&E sales is tech-driven, and we invite you to embrace this transformation with us. Explore the possibilities, stay ahead of the trends, and elevate your venue’s revenue game. Embrace the power of technology and see your inquiries effortlessly transform into income.

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Technology to Manage Your Event Space Business

Posted on by Julio Montes

Technology to Manage Your Event Space Business

Technology is critical to promoting and boosting your event space business. That’s why MICE sales managers at Hotels and independent venues must know about technological advances and tools. 

This blog article explores innovative solutions designed specifically for event space businesses. Discover how these technologies, including Spazious, can streamline operations, enhance customer experiences, and maximize revenue.

How is technology used in the events industry?

Technology plays a crucial role in the events industry, enhancing various aspects of event planning, management, and attendee experience. Here are several ways in which technology is commonly used:

  1. Event Registration and Ticketing: Online registration platforms and ticketing systems allow attendees to easily register for events, purchase tickets, and receive digital confirmations. This streamlines the registration process and eliminates the need for paper tickets.
  2. Event Management Software: Event management platforms provide comprehensive tools to streamline event spaces planning and organization. These platforms help manage tasks such as scheduling, venue selection, budgeting, vendor management, and communication with stakeholders.
  3. Mobile Event Apps: Dedicated event apps enable attendees to access event schedules, maps, speaker profiles, and other event information on their smartphones or tablets. In addition, these apps often include features such as personalized schedules, real-time updates, social networking, and interactive Q&A sessions.
  4. Cashless Payments and NFC Technology: Cashless payment systems and Near Field Communication (NFC) technology is another trend you must know. Likewise, it enable attendees to make purchases at events without physical cash or cards. Contactless payment methods and wearable devices simplify transactions and enhance the overall attendee experience.
  5. Augmented Reality (AR) and Virtual Reality (VR): AR and VR technologies are utilized to provide immersive experiences, offer virtual venue tours, and create interactive displays within events. In fact, many hotels are creating this immersive content to help automate and speed up processes. For example, the site inspection can become virtual.
Event Space Business - Ritz

How is technology changing event management?

Technology is revolutionizing event management by introducing various innovative tools and approaches. Let’s explore how specific technologies are changing the landscape:

– Instant Bookings: increasing and streamlining RFPs

Technology has enabled instant bookings for event venues, accommodations, and services. Online platforms and booking systems provide real-time availability, pricing, and instant confirmation, simplifying the booking process for event planners. This saves time and eliminates the need for manual inquiries and negotiations.

– Event management technology: optimize sales

Event management technology platforms offer comprehensive solutions to streamline various event planning and organization aspects. These platforms provide features like attendee registration, ticketing, agenda management, budgeting, vendor management, communication tools, and analytics. Event managers can efficiently collaborate, track progress, and manage tasks, resulting in more efficient and organized events.

– Virtual Reality: high-quality content to promote the event space business

VR technology has made significant advancements in the events industry. It allows event organizers to create immersive experiences, virtual venue tours, and interactive displays. VR can transport attendees to virtual environments, enabling them to explore a venue before the event, visualize setups, or engage in virtual product demonstrations. This technology enhances attendee engagement and helps event planners showcase their offerings uniquely and interactively.

Diagramming platform for event and meeting spaces - Spazious

– Online Site Inspections

Traditionally, event planners would conduct physical site inspections to evaluate venues. However, technology now enables online site inspections. Virtual tours, high-quality photos, and 360-degree videos provide detailed views of event spaces. 

Event planners can assess various aspects such as layout, capacity, amenities, and ambiance remotely. This saves time and resources, especially for destination events where physical visits may be challenging.

 

The Power of Technology in Event Space Business

Event space businesses require efficient and effective management to ensure smooth operations and deliver outstanding experiences. Thanks to advancements in technology, powerful tools are now available that can revolutionize how event spaces are managed. One such solution is Spazious, a comprehensive platform for boosting the events and meetings business.

Enhancing Efficiency with Spazious, the e-vent Company

Spazious is an all-in-one technology platform that empowers event space businesses with advanced tools and features. By leveraging this innovative solution, event space owners and managers can optimize their operations, streamline bookings, and provide a seamless experience for event organizers and attendees.

Key Features of Spazious:

  1. Comprehensive Booking Management 

Spazious simplifies booking by offering a centralized platform to manage inquiries, reservations, and cancellations. With real-time availability updates, double bookings are avoided, and efficient space allocation is ensured.

  1. Interactive Floor Plans and Virtual Tours for event space business

One of the standout features of Spazious is its interactive floor plans. This allows potential clients to visualize the event space, explore different layouts, and determine the suitability of the venue for their specific needs. Additionally, virtual tours provide a lifelike experience, saving time and effort for clients who can assess the venue remotely.

  1. Online Payments and Invoicing

Spazious integrates secure online payment gateways, enabling seamless transactions for event organizers. Gone are the days of cumbersome paperwork and manual invoicing. Spazious generates automated invoices, tracks payments, and manages financial records, streamlining the billing process and reducing administrative overhead.

Technology Tools for Event Marketing and Promotion

In addition to efficient management, effective marketing and promotion play a crucial role in the success of any event space business. Let’s explore some technology tools that can elevate your marketing efforts.

– Leveraging Social Media Platforms

Social media platforms like Facebook, Instagram, and LinkedIn have become powerful marketing tools. By strategically utilizing these platforms, event space businesses can amplify their reach and engage with potential clients. Through precise targeting options and event-specific campaigns, social media advertising can attract attendees and generate buzz around your event space.

– Implementing Event Space Business Software

Event management software is a game-changer for event space businesses. These tools streamline various aspects of event planning and execution, including logistics, registrations, and attendee management. With centralized communication, ticketing, and on-site check-in capabilities, event management software provides a seamless experience for both organizers and attendees.

– Embracing Data Analytics

Data analytics tools offer valuable insights that can help event space businesses make informed decisions. By tracking attendance patterns, analyzing customer behavior, and identifying popular event types, event space owners and managers can gain a deep understanding of their operations. This knowledge enables targeted marketing efforts and strategic decision-making, ultimately driving business growth.

 

Digital Commercialization of M&E

In today’s competitive event space industry, staying technologically equipped is essential to drive business growth and deliver exceptional experiences. Embracing innovative solutions like Spazious, leveraging social media platforms, event management software, and data analytics, event space businesses can streamline operations, attract more clients, and thrive in this dynamic industry. Stay ahead of the curve and unlock the full potential of your event space business with cutting-edge technology.

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Spazious saves 97% of the time in Booking Event and Meeting spaces

Posted on by Loreto Pérez Cuchet

Spazious saves 97% of the time in Booking Event and Meeting spaces

Spazious, the leading innovator company in event management technology, is thrilled to announce the launch of its groundbreaking  Booking Engine for Meetings & Events with a 3D event configuration platform. With this revolutionary solution, Spazious aims to transform how events are planned and managed by drastically reducing waiting times. Plus, providing instant, accurate cost estimates.

Booking Engine for Meetings and Events. Meliá International Hotels

Why this feature?

Traditionally, event organizers and planners have faced significant delays in obtaining cost estimates for their events, often enduring a lengthy waiting period of up to 48 hours. 

Spazious has recognized this pain point and developed an advanced booking engine integrated with a 2D and 3D event configuration platform. This recognition results in a monumental time-saving breakthrough. From now on, event planners and sales teams can personalize and set up event spaces from the diagramming platform. Thus, there are fewer setup errors and an improvement in the reservation experience. 

Booking Engine with 2D and 3D diagramming platform

The solution

By leveraging cutting-edge technology, Spazious’ Booking Engine considers various factors. Among them: event dates, attendee numbers, required furniture, and selected services to calculate the estimated cost with unparalleled speed and accuracy. What usually takes event planners and sales teams to determine (around 48 hours), can now be accomplished within a maximum of one hour. This improvement means reducing the waiting time by an astounding 97%.

“We are proud to introduce our game-changing booking engine and 3D event configuration platform,” said Antonio Batanero, CEO and Cofounder at Spazious. “Our mission is to empower event planners and organizers with a seamless and efficient experience, allowing them to focus on creating memorable events rather than grappling with administrative challenges. With Spazious, we are revolutionizing the event management industry, saving valuable time and resources for our clients.“

The 3D event configuration platform further enhances the event planning experience, providing organizers with a virtual environment to visualize their event layout, experiment with seating arrangements, and explore various design options. This immersive feature empowers users to make informed decisions while optimizing space utilization and creating engaging and visually stunning event experiences.

Spazious’ booking engine and 3D event configuration platform have already garnered accolades from industry experts during their beta testing phase. Early adopters have praised the solution for its user-friendly interface, accuracy, and time-saving capabilities. Moreover, they highlight the significant impact it will have on the event planning landscape.

With its commitment to delivering innovation, Spazious aims to revolutionize the event management industry by saving time, streamlining processes, and providing an exceptional user experience. The booking engine and 3D event configuration platform are now available worldwide to event planners and organizations.

Diagramming platform for event and meeting spaces - Spazious
Shareable customized spaces for events and meetings

About Spazious:

Spazious is a technology company aiming to digitize and optimize the meetings and events business. It offers a 360º solution that automates and boosts group sales thanks to its iSEM®, immersive sales, distribution, and revenue management software; its meetings and events booking engine for direct web sales; and its 2D and 3D diagramming platform, which allows configuring any future set-up to in an immersive and interactive environment.

 

For media inquiries or demo request, do not hesitate to contact Spaziou’s team!

Spazious integrates with PAYCOMET to streamline bookings in the MICE segment

Posted on by Loreto Pérez Cuchet

Spazious integrates with PAYCOMET to streamline bookings in the MICE segment

  • The integration offers a seamless booking and payment experience for meetings and events.
  • PAYCOMET integration ensures payment security.
  • Spazious continues to roll out integrations to improve quality and customer experience.

Madrid, May 29th, 2023. Spazious, the leading technology solution for digitizing the MICE segment in hotels and event venues, announces its integration with PAYCOMET, the renowned online payment platform. The aim is to offer an end-to-end solution from booking to payment and subsequent transactions.  

This strategic partnership will enable hotels and event spaces using Spazious to receive secure and convenient payments directly from the event booking engine. Plus, further improving efficiency and customer experience. 

Still, in many hotels and event spaces, bookings are made offline, which involves time-consuming management, high consumption of business resources, and exposure to high-security risks. However, thanks to Spazious’ innovative technology, this process has been digitized, automated, and significantly streamlined. With 97% savings in booking management time, Spazious has revolutionized how hotels and event spaces manage their distribution, sales, and operations.

Payment platform
Payment via PAYCOMET

Spazious’ M&E booking engine automates the reservation request process, allowing customers to book reservations quickly, easily, and securely. With PAYCOMET integration, they can also complete their booking payment directly, eliminating the need for separate transactions on different platforms.

In addition to facilitating payments, this integration also allows them to manage deposits and returns from Spazious’ Back Office. This is a central hub for managing commercial opportunities for event spaces. 

“We are delighted to collaborate with PAYCOMET to provide a fast and secure booking and payment experience for our hotel clients’ customers,” said Antonio Batanero, co-founder and CEO of Spazious. “The integration with PAYCOMET further strengthens our solution and allows us to provide a complete and efficient service that improves sales team productivity and customer satisfaction.“

Spazious continues to innovate and collaborate with industry-leading partners to deliver advanced technology solutions that drive digital transformation in the MICE space. Integrating PAYCOMET is a further step in its commitment to simplifying and improving event booking and payment processes.

About PAYCOMET:

PAYCOMET is an online payment platform that provides secure and flexible solutions for electronic payment management. Its innovative technology enables agile and secure payments with digitized sales channels in all businesses.

About Spazious:

Spazious is a leading technology solution that digitizes the MICE segment in hotels and event spaces. Its meetings and events booking engine automate the booking request process, saving 97% of the management time (from an average of 48 hours to a maximum of 1 hour) and improving the customer experience.

Paycomet
Spazious Logo

What is an event scheduling software and its benefits for hotels

Posted on by Julio Montes

What is an event scheduling software and its benefits for hotels

Using an event scheduling software represents an ace in the hole for many leaders in the hospitality and event industry, particularly in the MICE segment. Today, many hotels and venues struggle to offer the most optimized experience for their clients. In addition, the implementation of an event management software often translates into frictionless, enhanced processes for businesses themselves.

Keep reading to find out what an event scheduling software exactly is, and how it’s enhancing organizations’ processes and their possibilities in providing outstanding experiences for their clients.

 

What is an Event Scheduling Software?

An event scheduling software is a digital tool that helps organizations plan, schedule, and manage events. 

There are many types of event management software. Each company must choose the technology that best suits its needs. In the case of hotels and resorts that offer spaces for meetings and events, it is important to take into consideration the following points. 

Mainly, a space for event management and hotel sales contacts. Also, a booking engine where you can close bookings instantly. In addition, the software must have functionalities that go beyond, and coordinate other services such as F&B, rooms, the set up of the event… And in many cases, it must be integrated with other hotel technologies (PMS, others…)

Some common features of an event scheduling software include:

  • A calendar.
  • Booking tools for the reservation of event spaces, equipment, rooms, and F&B options.
  • Communication features in the form of notifications and other types of messages between the hotel and the client.
  • Generating RFPs or instant bookings.
  • Instant quotation for the event, with revenue management criteria. 
  • Generating reports on m&e sales and performance.

 

Nowadays, some event management technologies include a 3D diagramming platform with which both hotels and clients can set up spaces. In fact, personalization makes clients be more interested in a specific product or service. 

Many organizations are lagging behind in the implementation of event scheduling software. In fact, many are still mainly relying on offline processes or Excel sheets. 

However, this trend might quickly transform in just a few years: 78% of hoteliers are planning to increase their investment in hotel tech in the next three years, according to the ‘Revenue Management Outlook & Trends Survey 2022’ published by Duetto.

event scheduling software and its benefits for hotels
event scheduling software and its benefits for hotels
Digital Commercialization of M&E

Benefits of Using an Event Scheduling Software for Hotels and Venues

In the commercialization of MICE business, event scheduling software can be a valuable asset for hotels. Firstly, they provide invaluable help in streamlining event management and reducing administrative burdens. Secondly, this technology helps optimize the sales team’s workload, while increasing the hotel’s revenue. 

The following are the two most outstanding transformations and advantages that businesses typically experience when implementing an event scheduling software: 

  • Through automation, it can help reduce time and labor costs by 97%, according to Spazious data. 
  • These platforms also facilitate communication and collaboration processes between event planners and hotel/venue staff. This translates into higher client satisfaction, as customers appreciate companies that help them save time.

Features to Look for in Technology for Events and Meetings

  • Customizable: a custom platform provides help with the specific needs of a hotel or venue, as well as their particular workflows. As a side note, it can also be a powerful branding tool for potential clients and attendees during their booking stages with a white label instant booking. Plus, customization at the booking process can help improve customer experience and client retention. 
  • Automated scheduling: the right event scheduling software will be able to connect the event booking with other hotel services (F&B, rooms, media…) and help teams follow the sales process at every stage. This, in turn, reduces the risk of human error and increases process efficiency.
  • Real-time availability: the use of event scheduling software must ensure real-time information for booking event spaces, resources, and staff so that there is no risk of overlapping events.
  • Online payment processing: the software must be able to automate payment processing (thus reducing administrative tasks for human teams) as well as eliminate the risk of payment errors and fraud. 

Companies should take these features into account when evaluating different event scheduling software options in order to select the best fit. Other considerations as part of a thorough research might also include: 

  • The tool’s ease of use.
  • Possibility of integration with other potential digital platforms the company is already using.
  • Available customer support.

Finally, accessing a demo for the platform can be a crucial step to pick the right tool.

Spazious Instant Booking for Meetings & Events

Spazious offers an event scheduling software that combines the power of immersive technologies with the latest booking engine capabilities.  Made by hoteliers for hoteliers, its design is based on +15 years of experience in operating online booking platforms.

This tool is able to transform how meetings, events & weddings are booked as a cloud-based solution that provides the most innovative features. All technology development tries to help hotels sell their spaces in a quicker and easier manner.

As such, it includes the following features: 

  • Real-time bookings for both meeting packages (DDRs) and meeting spaces. 
  • Customization possibilities so that the interface matches the brand’s guidelines and the website looks (white label).
  • Smart data and analytics to monitor all processes within the platform.
  • The possibility to incorporate extra services (food and beverage, audiovisuals….) as part of the booking.

Dynamic pricing module, helping companies and revenue management teams work on their long-term strategies.

Revenue Management Module at Spazious
Book through an Instant Booking the M&E

How Event Management Software Can Improve Customer Satisfaction

We’ve already mentioned how an event scheduling software can bring a series of benefits for businesses. But this type of platform is also becoming a key component in enhancing customer experiences for attendees as well. 

First of all, it provides a seamless registration process, as well as a platform for managing registration at any time. Secondly, it allows companies to customize the event experience for attendees, so that their preferences and particular requirements are met. Thirdly, the event scheduling software can also be a particularly efficient communication tool between event planners, attendees, and others such as vendors, reducing the risk of miscommunication. Finally, because it provides real-time updates, the platform can act as a central platform that keeps attendees informed at all times, reducing miscommunication risks.

Additionally, attendees will benefit from an improvement in the accuracy of scheduling and booking. 

 

All in all, features such as real-time availability and automated tasks, as well as improved communication, will play a key role in enhancing overall customer experiences.

What is more, hotels and venues will see a boost to their productivity and efficiency and a thorough transformation in how they are able to book their event spaces. Take the next step and request a demo to experience the benefits of an event scheduling software by yourself.