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Event Tech Revolution: How MICE Software Redefines Sales Strategies

Posted on by Bata

In the dynamic landscape of the hospitality industry, where seamless event planning and heightened sales strategies are imperative, the integration of cutting-edge technology becomes a game-changer. One such revolutionary force in this realm is MICE software – a powerhouse transforming MICE into streamlined and strategically enhanced experiences. This article explores how MICE software, particularly when integrated with virtual event management, is reshaping the way hotels and event venues approach their sales strategies.

The Evolution of Event Sales: A Historical Glimpse

Traditionally, event sales in the hospitality sector have been riddled with challenges – from inefficient communication channels to the cumbersome coordination of various components. The need for a shift in sales strategies became evident as the industry sought solutions to deliver more personalized, efficient, and impactful events. 

MICE software has emerged as a dynamic solution, not just reacting to the challenges but proactively shaping the future of event management. Its roots lie in the necessity to streamline processes, improve communication, and enhance overall efficiency. This transformative tool isn’t just about addressing problems; it’s about reimagining what’s possible in the realm of event planning.

Booking Engine - MICE Software by Spazious

Unveiling MICE Software: A Comprehensive Overview

MICE software isn’t a mere tool; it’s a transformative force. It seamlessly integrates functionalities like RFPs management, event planning, and resource coordination, redefining the entire event lifecycle. From initial planning to flawless execution, MICE software ensures a seamless experience for both event organizers and event venues.

In this paradigm shift, Spazious emerges as a frontrunner in providing holistic event management solutions. Seamlessly integrating MICE software into its virtual event management platform, Spazious empowers hotels and event venues to elevate their sales strategies to unprecedented heights.

Imagine a scenario where handling RFPs becomes effortless, where collaboration between different teams is seamlessly integrated. Envision event planners with real-time access to available event spaces and optimized resource allocation for maximum efficiency. Spazious, with its visionary approach, ensures that this revolution in sales strategy is not just theoretical but tangible. Through the seamless incorporation of MICE software into its virtual event management platform, Spazious creates an environment where venues can maximize their sales potential. The result? More efficient sales processes, increased conversions, and delighted clients.

The Impact on Sales Strategies: A Revolution Unfolding

The integration of MICE software fundamentally redefines sales strategies in the hospitality sector. With enhanced data analytics, venues gain deep insights into event planner preferences and event outcomes, enabling them to tailor their offerings to meet evolving demands. Real-time collaboration and communication features foster a more responsive and agile approach, allowing sales teams to adapt quickly to changing circumstances.

Spazious, with its commitment to innovation and excellence, ensures that the impact of MICE software on sales strategies is not merely theoretical but a reality for its clients. By seamlessly integrating this powerful tool into its virtual event management platform, Spazious facilitates an environment where venues can maximize their sales potential.

Integration with Virtual Event Management: A Synergetic Approach

As the events landscape continues to evolve, virtual components have become integral to successful gatherings. MICE software, when harmoniously integrated with virtual event management, amplifies the impact. Spazious recognizes this synergy and offers a comprehensive solution that seamlessly bridges physical and virtual realms. From immersive 3D diagrams to captivating 360º virtual visits, Spazious ensures that the integration is not just functional but elevates the overall event experience.

MICE software by Spazious - 3d diagramming platform

Our Offerings and Benefits: Elevating Your Event Experience

We take pride in offering a comprehensive suite of services that seamlessly integrate with MICE software, amplifying the impact on your event sales strategies:

 

  • Advanced Booking Engine: Streamline the booking process with our cutting-edge engine, ensuring a smooth and efficient reservation experience for your clients.
  • 3D Diagramming Platform: Visualize and plan events with precision using our state-of-the-art 3D diagramming platform, offering a virtual walkthrough of event spaces.
  • 360º Virtual Visits: Provide immersive virtual experiences to potential clients with our 360º virtual visits, allowing them to explore your venue remotely.
  • Real-time Collaboration: Enhance communication and coordination among your teams with our real-time collaboration features, ensuring everyone is on the same page for successful event execution.
  • Data Analytics: Gain valuable insights into attendee behavior, preferences, and event outcomes with our robust data analytics tools, empowering you to refine and optimize your sales strategies.

Future Trends and Innovations: Staying Ahead of the Curve

In conclusion, the marriage of MICE software and virtual event management is not merely a trend but a strategic necessity in the hospitality industry. Spazious stands at the forefront of this revolution, offering a comprehensive solution that not only meets the current demands of event planning but anticipates and adapts to the future. As we redefine sales strategies through the seamless integration of technology, MICE software emerges as a name synonymous with innovation, efficiency, and unparalleled event experiences.

The future of event tech is now. By choosing Spazious, hotels and event venues aren’t just adopting a tool; they are embracing a transformative approach to event management that positions them as leaders in their industry. The tech-infused future beckons, and Spazious is the trusted partner to guide venues into this exciting era of event innovation and heightened sales success.

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Elevate B2B Experiences: Unleashing Our Event Planning Tech for Sales Success

Posted on by Bata

In the ever-evolving landscape of the hospitality industry, B2B events have become the lifeblood of connections, partnerships, and financial growth. Staying ahead in this competitive arena requires more than just adaptability; it demands innovation and the seamless integration of cutting-edge event planning technology. This is where Spazious takes the lead, presenting a comprehensive suite of solutions designed to revolutionize B2B events and propel sales success for hotels and event venues.

 

The Power of Comprehensive Event Planning

 

At the core of Spazious’ offering lies a powerful trifecta – the Booking Engine, 3D Diagramming, and 360º Virtual Visits. This integrated approach reshapes the traditional approach to conceptualizing, planning, and executing B2B events.

 

Streamlining B2B Event Logistics

 

Efficiency is at the forefront of our Booking Engine. By streamlining the booking process for B2B events, it empowers organizers and venue staff to navigate seamlessly through the intricacies of event planning. From availability checks to instant confirmations, the Booking Engine ensures a hassle-free process, saving valuable time and resources. This newfound efficiency not only enhances the overall event planning process but also allows organizers to allocate resources strategically, ensuring a seamless and stress-free execution.

 

Immersive Experiences with 3D Diagramming

 

Enter the realm of immersive event design with Spazious’ 3D Diagramming platform. Breaking free from the constraints of 2D blueprints, event organizers can craft intricate designs optimizing space and flow for maximum impact. Attendees, in turn, experience a heightened sense of anticipation as they explore event spaces virtually before stepping foot on-site. The result is an event that not only meets but exceeds expectations, creating a lasting impression that reverberates long after the event concludes.

 

Virtual Visits: Bridging Gaps in B2B Communication

 

In an era where remote collaboration is not just a trend but a necessity, our 360º Virtual Visits take B2B communication to new heights. Prospective clients can virtually walk through hotels and event venues, experiencing every nook and cranny in exquisite detail. This not only bridges geographical gaps but also fosters a deeper connection between venue and client, increasing the likelihood of bookings and long-term partnerships. The immersive nature of virtual visits ensures that clients feel confident and well-acquainted with the venue, laying the foundation for a successful collaboration.

Meeting Space - B2B Events- Diagramming 3D by Spazious - Small business events

Driving Sales Success in B2B events

 

The true measure of our technology lies in its ability to drive tangible sales success for hotels and event venues. Let’s delve into the ways Spazious transforms B2B sales strategies and contributes to the financial prosperity of our clients.

 

Transforming B2B Sales Strategies

 

The impact of our technology on B2B sales is nothing short of transformative. Realizing the potential for increased bookings and revenue, hotels and event venues leveraging Spazious experience a notable uptick in business. The seamless integration of the Booking Engine, 3D Diagramming, and 360º Virtual Visits creates a holistic approach to sales, ensuring that every interaction leaves a lasting impression. The technology not only simplifies the sales process but elevates it to an immersive experience, setting our clients apart in a competitive market.

 

Leveraging Data for Informed Decision-Making

 

In the world of B2B events, data is king. Spazious’ technology not only facilitates event planning but also generates valuable insights through robust data analytics. Event organizers and venue managers can make informed decisions, optimizing their strategies based on attendee preferences, booking patterns, and engagement metrics. This data-driven approach is a game-changer, ensuring that every event is not just a one-time success but a strategic move towards long-term growth. It’s not just about hosting events; it’s about leveraging data to refine and perfect the art of event planning.

 

Personalized Sales Pitches with Virtual Experiences

 

Imagine presenting potential clients with a personalized tour of your venue before they set foot inside. With our 360º Virtual Visits and 3D Diagramming, personalized sales pitches become a reality. Tailor presentations to showcase specific features, highlight unique selling points, and address client preferences. The result is a pitch that resonates on a personal level, significantly increasing the likelihood of closing deals. This personalized approach not only enhances the client experience but also establishes a connection that goes beyond business transactions, fostering lasting relationships.

 

Benefits of Spazious Event Planning Tech for B2B Events

 

Beyond the transformative impact on event planning and sales strategies, Spazious’ technology offers a myriad of benefits that extend the value proposition for hotels and event venues.

 

  1. Enhanced Client Engagement:

   – Foster deeper connections with clients through immersive virtual experiences.

   – Increase client confidence by providing a detailed preview of event spaces.

 

  1. Time and Resource Optimization:

   – Streamline event planning processes, saving time and resources.

   – Allocate resources strategically based on data-driven insights for maximum efficiency.

 

  1. Increased Revenue Streams:

   – Unlock new revenue streams through enhanced booking capabilities.

   – Leverage data analytics to identify opportunities for upselling and cross-selling.

 

  1. Competitive Edge:

   – Stand out in a competitive market with cutting-edge event planning technology.

   – Impress clients with personalized sales pitches and virtual experiences.

 

  1. Long-Term Growth:

   – Utilize data-driven insights to inform long-term growth strategies.

   – Build lasting relationships with clients, fostering repeat business and referrals.

Paving the Path to Unmatched B2B Event Management Excellence with Spazious

 

In conclusion, Spazious stands at the forefront of transforming B2B experiences in the hospitality industry. Our event planning technology, seamlessly integrating the Booking Engine, 3D Diagramming, and 360º Virtual Visits, is not merely a solution; it’s a catalyst for success. As hotels and event venues navigate the ever-evolving landscape of B2B events, embracing innovation is not just an option – it’s a necessity.

 

Spazious invites you to elevate your B2B experiences, drive sales success, and unlock the full potential of your venue in the digital age. Embrace the future, where innovation meets excellence in event planning technology. As you venture into the world of B2B events, let us be your partner in success, ensuring that every event is not just an occasion but an experience that leaves a lasting mark on attendees and contributes significantly to your bottom line. With the added benefits of enhanced client engagement, optimized resources, increased revenue streams, a competitive edge, and a roadmap for long-term growth, Spazious paves the way for a new era in B2B event management.

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2024 Budget Essentials: Elevating Event Marketing and Sales Strategies

Posted on by Bata

In the dynamic landscape of the hospitality industry, where meetings and events serve as critical revenue streams, staying ahead requires strategic adaptation. As we approach 2024, the significance of robust event marketing and sales strategies cannot be overstated. To meet these challenges head-on, incorporating the right tools into your budget is crucial. Enter Spazious, a pioneering virtual event management company specializing in 360º virtual tours, 3D diagramming platform, and a state-of-the-art meetings and events booking engine. In this article, we delve into the essentials of leveraging these innovative technologies to transform your event marketing and sales game plan for the year ahead.

The Evolving Landscape of Event Marketing and Sales

The hospitality industry is in the throes of a remarkable metamorphosis, reshaping the very essence of how meetings and events are perceived. No longer confined to physical spaces, these gatherings have evolved into experiential marvels that transcend geographical boundaries and evoke genuine emotions. Today’s attendees yearn for immersive engagements that transport them beyond the ordinary, while event planners navigate a landscape where success hinges on the artistry of event marketing and sales.

 

In this dynamic realm, event professionals are charged with crafting experiences that captivate and connect, pushing the boundaries of creativity and innovation. The symbiotic relationship between marketing and sales has taken on newfound significance, requiring seamless alignment to create events that not only allure but also convert. As we step into the promising horizon of 2024, the spotlight on these strategies is brighter than ever. The stage is set for a transformation that marries technological prowess with strategic acumen, enabling professionals to curate events that resonate deeply and drive tangible results.

3D Diagramming Platform by Spazious

Integrating Virtual Experiences for Enhanced Engagement

 

Step into a new dimension, where the virtual merges seamlessly with reality, courtesy of a suite of tools poised to revolutionize your event offerings. Imagine the ability to transport potential attendees into the heart of your event venue, all from the comfort of their homes or offices. These 360º virtual tours are more than mere simulations; they are portals that offer an authentic sense of the ambiance, layout, and facilities your venue boasts. This connection forged through a digital medium ignites anticipation, fostering a bond before the event even begins.

 

The innovation doesn’t stop there. Consider the impact of a 3D diagramming platform – a virtual blueprint of your event. Event planners can not only visualize the event layout but curate and modify it virtually, experimenting with seating arrangements, optimizing traffic flow, and refining every detail to perfection. Attendees, on the other hand, gain the ability to envision precisely where they will be seated, enhancing their sense of involvement and anticipation.

 

Streamlined Booking Process with Modern Booking Engine

 

In the symphony of event planning, a harmonious booking process emerges as a crucial crescendo that can define the success of your endeavors. As modern event planners and clients seek not only efficiency but also a heightened event experience, the role of a cutting-edge booking engine becomes paramount.

 

Imagine a scenario where the potential client, captivated by a captivating virtual tour, seamlessly visualizes the meticulously arranged event layout using the 3D floorplan simulator. With a few clicks, they navigate to the intuitive booking engine, a dynamic gateway that bridges the gap between aspiration and actualization. Here, real-time bookings come to life, offering a seamless experience that’s not just efficient but exhilarating.

 

Dynamic pricing and availability dance in unison with your potential attendees’ preferences, offering a personalized journey that enhances their event-planning experience. No longer bound by the conventional labyrinth of Request for Proposals (RFPs), the modern booking engine empowers you to capture bookings in the very moment inspiration strikes. The laborious back-and-forth is replaced by instantaneous satisfaction as clients secure their spots right on the spot.


This streamlined process isn’t merely about convenience; it’s about transforming potential interest into tangible bookings. Every interaction becomes an opportunity, and every engagement is primed to translate into a successful conversion. The symphony of efficiency, innovation, and convenience culminates in a booking experience that’s not just a step in the process but a pivotal note in the symphony of your event’s success.

Crafting a Winning 2024 Budget for Event Success

Embarking on this journey of integrating transformative tools into your event strategies necessitates a meticulous allocation of resources. It’s prudent to designate a portion of your 2024 budget exclusively for the seamless integration of virtual experiences. These technologies not only confer a unique edge to your event offerings but also contribute to amplified attendance and a heightened brand reputation.

 

Moreover, consider investing in the enrichment of your team’s skill set. Equip your team with the expertise needed to harness these technologies to their full potential. A staff well-versed in these tools can ensure the smooth execution of tasks, from the initial client interaction to the seamless orchestration of virtual and hybrid events.

 

Meeting the 2024 Sales Goals with Data-Driven Strategies

In this era of data omnipresence, the insights derived from analytics hold the potential to redefine your event marketing and sales strategies. By harnessing analytics tools, you gain the power to refine your strategies based on empirical evidence. Dive into attendee preferences, engagement patterns, and conversion rates to extract actionable insights. Tailor your strategies to resonate with data-driven recommendations, channeling your efforts towards segments with the highest propensity for conversion.

 

Visualize the possibilities: Analytics revealing the sections of your virtual tours that capture the most attention. Empowered by this insight, you can optimize these elements for maximum impact, heightening attendee engagement and potentially driving an influx of bookings.

Instant Booking H10

As the stage is set for 2024, the integration of these innovative tools into your event strategies is not a mere option; it’s an imperative. The evolution of the hospitality industry demands that event marketing and sales strategies mirror the dynamism of the landscape. These cutting-edge technologies offer a gateway to redefine your offerings, streamline your processes, and propel your sales objectives into uncharted territory.

 

As you embark on the journey to script your triumphant narrative in 2024, remember that these tools aren’t just products; they are the keys that unlock a new epoch of event excellence.

 

Ready to orchestrate your event marketing and sales strategies for 2024 and beyond? Connect with us to explore how these tools can seamlessly harmonize with your journey. Request a demo to unravel the potential of these technologies in transforming your events into memorable spectacles while propelling your sales aspirations towards unprecedented horizons.

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Designing the Future: The Role of 3D Technology in Event Planning

Posted on by Bata

In today’s fast-paced world, where technology evolves at breakneck speed, industries across the board are witnessing significant transformations. One such industry undergoing a remarkable shift is event planning. The infusion of 3D technology into event design has brought about a revolution, reshaping the way events are envisioned, planned, and executed. This article takes you on a journey to uncover the pivotal role of 3D technology in revolutionizing event planning. Join us as we explore the diverse features of our innovative tools, meticulously tailored for the dynamic and ever-evolving hospitality industry.

The Evolution of Event Planning through Immersive 3D Experiences

Traditionally, event planning relied on static sketches and two-dimensional diagrams to convey event setups. While these methods served their purpose, they often fell short of capturing the true essence of an event’s spatial dynamics. The advent of 3D technology has given rise to a new era in event planning, revolutionizing the way event spaces are visualized and conceptualized. This evolution is not just technological; it’s experiential, offering planners and clients an immersive experience that bridges the gap between imagination and reality.

With 3D technology, planners can now create intricate and lifelike event layouts that go beyond what traditional methods could achieve. The transformation is evident in the shift from flat diagrams to dynamic, interactive 3D representations that showcase the event space from every angle. This evolution empowers planners to creatively conceive, experiment with design concepts, and intricately materialize their visions, all in ways that were previously unfathomable—enabling them to do so without being physically present at the event location.

3D Diagramming Meeting Space

Unveiling the Power of Immersive Event Design

At the heart of this transformative journey lies a game-changing tool that empowers event professionals to translate their creative ideas into tangible event experiences. This cutting-edge tool surpasses the limitations of traditional event design, offering a comprehensive suite of features that allow planners to craft intricate layouts, experiment with immersive designs, and iterate concepts seamlessly.

The allure of this immersive event design approach is its adaptability. Planners can create customizable seating arrangements, interactive floor plans, and lifelike visualizations that transport clients directly into the event space. This virtual immersion not only aids clients in visualizing the final setup but also facilitates better decision-making and collaboration. By enabling clients to virtually walk through the event space, the technology bridges communication gaps and ensures that every detail is perfectly aligned with the client’s vision.

EXAMPLE: Dive into the world of Spazious and its 3D Diagramming Platform 

Open the door to the future of event planning. Unleash your creativity by crafting intricate 3D meeting layouts and sharing them globally in mere minutes. Experience the thrill of crafting something that not only looks as real as your chosen venue but often even surpasses it. 

Immerse yourself in the mesmerizing atmosphere meticulously laid out in Torre del Mar Ibiza’s diagrammed space, revolutionizing your perspective on event planning. Through Spazious, event companies and hotels can seamlessly showcase their event spaces, offering an interactive sneak peek that suits your preferences—whether in 3D, 2D, or through a virtual stroll.

Crafting Immersive Experiences with Advanced Visualization

Step into the future of event planning with our advanced visualization tools. These innovative technologies breathe life into event designs, creating immersive experiences that go beyond imagination. The ability to craft virtual event spaces that mirror reality offers clients an unparalleled opportunity to immerse themselves in the ambiance and flow of their events.

Our advanced visualization tools provide planners with a canvas to meticulously plan every element of the event space, from seating arrangements and decor placements to lighting configurations. However, the true magic unfolds when these diagrams are seamlessly integrated into virtual walkthroughs. Clients can navigate through these virtual spaces, gaining an in-depth understanding of the event’s spatial dynamics and visual aesthetics.

Moreover, the real-time adjustments offered by these technologies redefine efficiency in event planning. Clients can instantly make changes to seating layouts, experiment with different setups, and witness the immediate impact on the virtual event space. This iterative process ensures that every aspect is refined to perfection, minimizing errors and ensuring alignment with the client’s vision.

Streamlined Planning with Meetings & Events Booking Engine

As we delve deeper into the realm of 3D event design, the importance of integration becomes evident. Our Meetings & Events Booking Engine seamlessly merges 3D design concepts with the reservation process, redefining how events are planned and executed. Clients can now explore event spaces, experiment with layouts, and visualize setups during the booking process itself.

This integration streamlines planning operations while enhancing client satisfaction. Planners gain deeper insights into the client’s preferences and ideas from the outset. With a shared visual representation, communication barriers are dismantled, decisions are expedited, and misunderstandings are minimized. The Meetings & Events Booking Engine embodies a holistic approach to event planning, where the client’s experience takes center stage.

We’re on a mission to simplify event planning for all! If you’re in search of a hassle-free method to organize your upcoming meeting or event, we have your back. 

Booking Engine with 2D and 3D diagramming platform

Shaping the Future of Immersive Event Experiences

In an industry fueled by innovation and driven by creativity, the convergence of 3D technology and event planning marks a pivotal turning point. This innovative approach emerges as a beacon of change, catalyzing collaboration, enriching client experiences, and redefining the very essence of event planning. As the hospitality industry embraces this digital transformation, those who embrace this technology position themselves at the forefront of event innovation.

Our suite of solutions empowers event planners to harness the power of visualization, communication, and efficiency. By adopting these tools, event professionals unlock the potential to create truly extraordinary experiences that resonate deeply with clients and attendees alike.

As we shape the future of event planning, remember that the future is already here. This technology empowers us to craft immersive experiences that capture the essence of events before they unfold. The role of 3D technology in event planning isn’t just an add-on; it’s a seismic shift that empowers us to create events that are more tailored, more engaging, and more impactful than ever before. By embracing this innovative approach, we embark on a journey to reshape the landscape of event planning and set new standards for what events can truly be.

Discover the transformative potential that Spazious brings to the events industry. By harnessing its cutting-edge technology, you can revolutionize event operations, boost efficiency, and deliver exceptional customer experiences. Reach out today to request a demo and embark on a journey toward elevated success.

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Spazious Now Available on Oracle Cloud Marketplace

Posted on by Julio Montes

Spazious Now Available on Oracle Cloud Marketplace

Spazious offers a 360-degree solution to maximize the profitability of the meetings and events business. Integrated with Opera Cloud, sales teams can see the availability of rates and services in real-time.

Spazious, a leading provider of technology to manage and optimize the MICE segment and a member of Oracle PartnerNetwork (OPN), today announced its technological solution is available on Oracle Cloud Marketplace and can be integrated with OPERA Cloud via Oracle Hospitality Integration Platform. Oracle Cloud Marketplace is a centralized repository of enterprise applications offered by Oracle and Oracle partners.

Spazious in Oracle Marketplace

The all-in-one SaaS for M&E, Spazious, enables high-level business benefits. It includes three platforms in a single space. An Instant Booking Engine for Meetings & Events, which enables instant lead capture and automates repetitive RFPS response tasks. The iSEM® (Immersive Sales & Events Management) software, from which sales teams can manage opportunities and track the closing of group business. And the 2D and 3D diagramming platforms to configure and customize events in an immersive way.

With the integration between Spazious and Oracle’s OPERA Cloud, hotels can view the availability of their services, spaces, and prices in real-time. The union between Opera and Spazious allows for digitizing, automating, and empowering the MICE business. 

This integration is made possible by Oracle Hospitality Integration Platform (OHIP), which enables connecting hospitality applications with OPERA Cloud to accelerate the development of more innovative products and facilitate collaboration. This also results in more accelerated product development. 

Oracle Cloud Marketplace is a one-stop shop for Oracle customers seeking trusted business applications offering unique business solutions, including ones that extend Oracle Cloud Applications. Oracle Cloud is an enterprise cloud that delivers massive, non-variable performance and next generation security across a comprehensive portfolio of services including SaaS, application development, application hosting, and business analytics. Customers get access to leading compute, storage, data management, security, integration, HPC, artificial intelligence (AI), and Blockchain services to augment and modernize their critical workloads. Oracle Cloud runs Oracle Autonomous Database, the industry’s first and only self-driving database.

Booking Engine with 2D and 3D diagramming platform
Arrange an event from an iPad

“I am thrilled to announce our partnership and availability on the Oracle Cloud Marketplace. This collaboration marks a significant milestone in our commitment to addressing the evolving needs of hotels worldwide. By integrating our advanced solutions into the Oracle Cloud Marketplace, we empower businesses with unparalleled control, optimization, and automation of their group business processes. Together, we are revolutionizing how companies manage their operations, enabling them to unlock new levels of efficiency, productivity, and success.” Said Antonio Batanero, CEO at Spazious. 

“Spazious’ participation in Oracle Cloud Marketplace further extends our commitment to the Oracle community and enables customers to easily reap the benefits of easily reap product’s benefits. We look forward to leveraging the power of the Oracle Cloud to help us achieve our business goals.”

 

About Spazious

Spazious is a technology company aiming to digitize and optimize the meetings and events business. It offers a 360º solution that automates and boosts group sales thanks to its iSEM®, immersive sales, distribution, and revenue management software; its meetings and events booking engine for direct web sales; and the 2D and 3D diagramming platform, which allows any future set-up to and configuration in an immersive and interactive environment.

 

About Oracle PartnerNetwork

Oracle PartnerNetwork (OPN) is Oracle’s partner program designed to enable partners to accelerate the transition to cloud and drive superior customer business outcomes. The OPN program allows partners to engage with Oracle through track(s) aligned to how they go to market: Cloud Build for partners that provide products or services built on or integrated with Oracle Cloud; Cloud Sell for partners that resell Oracle Cloud technology; Cloud Service for partners that implement, deploy and manage Oracle Cloud Services; and License & Hardware for partners that build, service or sell Oracle software licenses or hardware products. Customers can expedite their business objectives with OPN partners who have achieved Expertise in a product family or cloud service.  To learn more visit: http://www.oracle.com/partnernetwork 

 

Trademark:

Oracle, Java, and MySQL are registered trademarks of Oracle Corporation.

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Technology to Manage Your Event Space Business

Posted on by Julio Montes

Technology to Manage Your Event Space Business

Technology is critical to promoting and boosting your event space business. That’s why MICE sales managers at Hotels and independent venues must know about technological advances and tools. 

This blog article explores innovative solutions designed specifically for event space businesses. Discover how these technologies, including Spazious, can streamline operations, enhance customer experiences, and maximize revenue.

How is technology used in the events industry?

Technology plays a crucial role in the events industry, enhancing various aspects of event planning, management, and attendee experience. Here are several ways in which technology is commonly used:

  1. Event Registration and Ticketing: Online registration platforms and ticketing systems allow attendees to easily register for events, purchase tickets, and receive digital confirmations. This streamlines the registration process and eliminates the need for paper tickets.
  2. Event Management Software: Event management platforms provide comprehensive tools to streamline event spaces planning and organization. These platforms help manage tasks such as scheduling, venue selection, budgeting, vendor management, and communication with stakeholders.
  3. Mobile Event Apps: Dedicated event apps enable attendees to access event schedules, maps, speaker profiles, and other event information on their smartphones or tablets. In addition, these apps often include features such as personalized schedules, real-time updates, social networking, and interactive Q&A sessions.
  4. Cashless Payments and NFC Technology: Cashless payment systems and Near Field Communication (NFC) technology is another trend you must know. Likewise, it enable attendees to make purchases at events without physical cash or cards. Contactless payment methods and wearable devices simplify transactions and enhance the overall attendee experience.
  5. Augmented Reality (AR) and Virtual Reality (VR): AR and VR technologies are utilized to provide immersive experiences, offer virtual venue tours, and create interactive displays within events. In fact, many hotels are creating this immersive content to help automate and speed up processes. For example, the site inspection can become virtual.
Event Space Business - Ritz

How is technology changing event management?

Technology is revolutionizing event management by introducing various innovative tools and approaches. Let’s explore how specific technologies are changing the landscape:

– Instant Bookings: increasing and streamlining RFPs

Technology has enabled instant bookings for event venues, accommodations, and services. Online platforms and booking systems provide real-time availability, pricing, and instant confirmation, simplifying the booking process for event planners. This saves time and eliminates the need for manual inquiries and negotiations.

– Event management technology: optimize sales

Event management technology platforms offer comprehensive solutions to streamline various event planning and organization aspects. These platforms provide features like attendee registration, ticketing, agenda management, budgeting, vendor management, communication tools, and analytics. Event managers can efficiently collaborate, track progress, and manage tasks, resulting in more efficient and organized events.

– Virtual Reality: high-quality content to promote the event space business

VR technology has made significant advancements in the events industry. It allows event organizers to create immersive experiences, virtual venue tours, and interactive displays. VR can transport attendees to virtual environments, enabling them to explore a venue before the event, visualize setups, or engage in virtual product demonstrations. This technology enhances attendee engagement and helps event planners showcase their offerings uniquely and interactively.

Diagramming platform for event and meeting spaces - Spazious

– Online Site Inspections

Traditionally, event planners would conduct physical site inspections to evaluate venues. However, technology now enables online site inspections. Virtual tours, high-quality photos, and 360-degree videos provide detailed views of event spaces. 

Event planners can assess various aspects such as layout, capacity, amenities, and ambiance remotely. This saves time and resources, especially for destination events where physical visits may be challenging.

 

The Power of Technology in Event Space Business

Event space businesses require efficient and effective management to ensure smooth operations and deliver outstanding experiences. Thanks to advancements in technology, powerful tools are now available that can revolutionize how event spaces are managed. One such solution is Spazious, a comprehensive platform for boosting the events and meetings business.

Enhancing Efficiency with Spazious, the e-vent Company

Spazious is an all-in-one technology platform that empowers event space businesses with advanced tools and features. By leveraging this innovative solution, event space owners and managers can optimize their operations, streamline bookings, and provide a seamless experience for event organizers and attendees.

Key Features of Spazious:

  1. Comprehensive Booking Management 

Spazious simplifies booking by offering a centralized platform to manage inquiries, reservations, and cancellations. With real-time availability updates, double bookings are avoided, and efficient space allocation is ensured.

  1. Interactive Floor Plans and Virtual Tours for event space business

One of the standout features of Spazious is its interactive floor plans. This allows potential clients to visualize the event space, explore different layouts, and determine the suitability of the venue for their specific needs. Additionally, virtual tours provide a lifelike experience, saving time and effort for clients who can assess the venue remotely.

  1. Online Payments and Invoicing

Spazious integrates secure online payment gateways, enabling seamless transactions for event organizers. Gone are the days of cumbersome paperwork and manual invoicing. Spazious generates automated invoices, tracks payments, and manages financial records, streamlining the billing process and reducing administrative overhead.

Technology Tools for Event Marketing and Promotion

In addition to efficient management, effective marketing and promotion play a crucial role in the success of any event space business. Let’s explore some technology tools that can elevate your marketing efforts.

– Leveraging Social Media Platforms

Social media platforms like Facebook, Instagram, and LinkedIn have become powerful marketing tools. By strategically utilizing these platforms, event space businesses can amplify their reach and engage with potential clients. Through precise targeting options and event-specific campaigns, social media advertising can attract attendees and generate buzz around your event space.

– Implementing Event Space Business Software

Event management software is a game-changer for event space businesses. These tools streamline various aspects of event planning and execution, including logistics, registrations, and attendee management. With centralized communication, ticketing, and on-site check-in capabilities, event management software provides a seamless experience for both organizers and attendees.

– Embracing Data Analytics

Data analytics tools offer valuable insights that can help event space businesses make informed decisions. By tracking attendance patterns, analyzing customer behavior, and identifying popular event types, event space owners and managers can gain a deep understanding of their operations. This knowledge enables targeted marketing efforts and strategic decision-making, ultimately driving business growth.

 

Digital Commercialization of M&E

In today’s competitive event space industry, staying technologically equipped is essential to drive business growth and deliver exceptional experiences. Embracing innovative solutions like Spazious, leveraging social media platforms, event management software, and data analytics, event space businesses can streamline operations, attract more clients, and thrive in this dynamic industry. Stay ahead of the curve and unlock the full potential of your event space business with cutting-edge technology.

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