The Future is Now: How Corporate Event Venues are Going Digital

Posted on October 2, 2023October 2, 2023 by Bata

In today’s era of rapid digital transformation, corporate event venues are experiencing a profound revolution. These venues, along with event planners and operators, are adapting to meet the expectations of a tech-savvy clientele who demand immersive experiences, streamlined processes, and instant solutions. This article provides an in-depth exploration of the dynamic landscape within the corporate event venue industry as it embraces digital innovation. At the forefront of this transformation is Spazious, our pioneering company that offers cutting-edge tools and solutions to empower venues to thrive in the digital age.

The Digital Revolution in Corporate Event Venues

Corporate Event Venues: Embracing the New Digital Frontier

The journey towards digital transformation has touched virtually every aspect of our lives, and corporate event venues are no exception. With the emergence of advanced digital tools and platforms, these venues now have the capability to provide unparalleled convenience, efficiency, and personalization to their clients.

Streamlined Booking with Spazious M&E Instant Booking Tool

One of the most significant advancements in the industry is the shift towards online booking and instant confirmation. This not only saves time but also ensures a seamless experience for event planners and attendees alike. Spazious, a trailblazer in this field, offers its state-of-the-art M&E Instant Booking Tool, empowering venues to facilitate quick and hassle-free bookings. Event planners can secure their desired space with just a few clicks, receiving instant confirmation, and allowing them to focus on perfecting their events.

Immersive Event Planning with Spazious 3D Event Layout Simulator

The rise of 3D event layout simulation has emerged as a game-changer for event planners and venues alike. Spazious’ 3D Event Layout Simulator enables event planners to embark on captivating virtual tours of venues, experiment with seating arrangements, and visualize event setups with unparalleled precision. This immersive experience not only enhances event planning but also empowers venues to showcase their offerings in a compelling way, attracting more clients.

Efficient Sales and Distribution Management with Spazious

Streamlining sales and distribution management is another pivotal facet of the digital transformation sweeping through corporate event venues. Recognizing the significance of this, Spazious has developed the cutting-edge Events Sales and Distribution Management Platform, empowering venues to effectively manage their inventory, distribute it seamlessly across various channels, and optimize their revenue streams. This platform ensures venues remain competitive and maximize profitability in the digital age.

Leveraging Spazious for Digital Transformation

Incorporating Spazious products into your corporate event venue’s operations comes with an array of remarkable benefits, revolutionizing how you manage events and engage with clients:

1. 2D & 3D Diagramming

With Spazious, you can effortlessly create realistic 2D and 3D event diagrams in a matter of minutes. It’s a process that feels more like an enjoyable video game than a chore. This capability not only enhances your event planning but also allows clients to vividly visualize their ideal event setups, reducing the margin for error and ensuring that their vision becomes a reality.

2. Real-Time Bookings

Spazious enables you to make your meeting packages and meeting spaces instantly available on your website. This means that potential clients can book without the need to send traditional RFPs. It’s a seamless process that caters to the expectations of modern clients who crave instant solutions and convenience.

3. Smart Data and Analytics

Thanks to Spazious’ integration with Google Analytics, you gain access to invaluable insights. This data empowers you to make informed decisions that drive revenue growth. You’ll have a comprehensive understanding of everything happening around Spazious’ booking engine, leading to better insights and revenue optimization.

4. Expanding Beyond Meeting Spaces

Spazious allows you to broaden your service offering beyond just meeting spaces. You can now sell everything your clients need for their meetings, from food and beverage options to audiovisual equipment and additional services. These offerings can be seamlessly integrated into Spazious, making them readily available to your clients when booking their events.

5. Dynamic Pricing and Availability

Spazious allows you to apply dynamic pricing rules tailored to your venue’s needs. This flexibility enables you to maximize the revenue potential of your meeting spaces, ensuring that you capture the full value of your offerings.

6. Virtual Reality and 360º Virtual Tours

Spazious provides the capability to transport your clients to any space with VR-ready 3D tours and videos. Additionally, you can offer clients a spectacular 360º and 3D recreation of your property. These immersive experiences allow clients to fully comprehend what your venue has to offer, creating a stronger connection and trust.

Empowering Your Venue’s Digital Future with Spazious

The future of corporate event venues is undeniably digital, and Spazious stands at the forefront of this transformative journey. By leveraging cutting-edge tools such as the M&E Instant Booking Tool, 3D Event Layout Simulator, and Events Sales and Distribution Management Platform, Spazious empowers venues not just to survive but to thrive in the digital age.

As the corporate event industry continues its relentless evolution, staying competitive necessitates more than adhering to traditional practices. It demands a commitment to innovation and a willingness to embrace digital solutions. The digital transformation in corporate event venues is not just about keeping pace; it’s about staying ahead, providing exceptional value to clients, and securing a prosperous future. The future is now, and Spazious is leading the way.

Embrace the future with Spazious and discover how your corporate event venue can not only survive but thrive in the digital age. Reach out to us for a demo or more information today.

Rule the Group Booking Game: Spazious MICE Software’s Strategic Advantage

Posted on September 21, 2023September 21, 2023 by Bata

In today’s fiercely competitive hospitality industry, the ability to attract and efficiently manage group bookings can be a game-changer for hotels and venues. The Meetings, Incentives, Conferences, and Exhibitions (MICE) segment holds immense revenue potential, but it also comes with its own set of unique challenges. This is where MICE software steps in, and Spazious is leading the charge in leveraging its strategic advantage.

Unleashing the Potential of MICE Software

At its core, MICE software is designed to simplify and optimize the entire group booking process. It is a game-changing platform that automates tasks, streamlines operations, and maximizes revenue potential, all while providing an exceptional guest experience.

1. Streamlining Group Booking Processes

One of the primary advantages of a MICE Software is its ability to streamline group booking processes. In the past, managing multiple bookings, coordinating event details, and accommodating guest preferences could be overwhelming and time-consuming. Spazious steps in as a powerful ally, offering a unified platform that simplifies group booking management.

Consider the scenario of a luxury hotel aiming to host a high-profile corporate conference. Without the support of MICE software, the hotel’s team might find themselves juggling a multitude of tasks, from coordinating room reservations to managing catering and event logistics. With Spazious, all these elements seamlessly converge into one integrated platform. The result? A seamless and efficient booking process that leaves both guests and staff delighted.

2. Enhancing Customer Experience

In today’s dynamic hospitality landscape, providing an exceptional guest experience is not just a goal; it’s a requirement. Spazious MICE Software goes beyond operational efficiency to enhance the customer experience. Through features like instant booking tools and a state-of-the-art 3D event layout simulator, guests can now visualize and customize their event spaces. This not only simplifies the booking process but also adds a personalized touch, creating a lasting and positive impression.

Imagine a corporate event planner in search of the perfect venue for their company conference. With Spazious’ 3D event layout simulator, they can virtually tour the venue, experiment with seating arrangements, and even visualize branding opportunities. This immersive experience sets our venues apart, making them the preferred choice for event planners seeking customization, convenience, and a remarkable experience.

3. Optimizing Revenue Generation

In the hospitality industry, revenue generation is the ultimate goal. Spazious MICE Software plays a pivotal role in optimizing this aspect by efficiently managing and distributing events. By maximizing event bookings and minimizing operational inefficiencies, venues can significantly increase their revenue streams.

Recent industry data reveals that hotels and venues utilizing MICE software experience a substantial revenue boost. This growth isn’t solely about filling event spaces; it’s about optimizing pricing, maximizing occupancy, and ultimately turning venues into digital revenue-generating machines. Spazious empowers hotels and venues to tap into this revenue potential and thrive in a competitive market.

Choosing the Right MICE Software Partner

Selecting the right MICE software provider is critical for unlocking strategic advantages in your business.

A reliable partner offers a comprehensive suite of meticulously tailored MICE software solutions that seamlessly integrate with your existing systems. Success extends beyond the software itself; it’s about the support and expertise your partner provides. They become your strategic ally in enhancing group bookings and maximizing revenue potential.

Empowering Your Business with Spazious MICE Software

At Spazious, we believe in simplicity and efficiency. That’s why our MICE software is designed to revolutionize how meetings are booked and managed, providing a range of powerful features tailored to the needs of hoteliers like you.

Real-Time Bookings for Instant Gratification

With Spazious, you’re not just offering meeting spaces; you’re providing an instant booking experience for your customers. Our platform allows you to make your meeting packages and spaces available in real-time on your website. This means potential clients can book without the delay of sending an RFP, streamlining the booking process and increasing conversions.

1. Smart Data and Analytics for Informed Decision-Making

Knowledge is power, and with Spazious, you’ll have comprehensive insights into the activity around our booking engine, thanks to seamless integration with Google Analytics. This wealth of data empowers you to make informed decisions, leading to more effective strategies and, ultimately, increased revenue.

2. A Comprehensive Solution for Every Meeting Need

Spazious isn’t just about meeting spaces; it’s about offering a complete package for your clients. From food and beverage to audiovisuals and additional services, everything can be seamlessly integrated into Spazious and made available to your customers when they book their event. This comprehensive approach ensures a seamless and memorable experience for your clients, setting you apart in a crowded market.

3. Seamless API Integration for Maximum Flexibility

We understand the importance of a seamless and integrated system. That’s why Spazious offers an easy-to-connect API that allows you to sync your offerings effortlessly. Whether it’s food and beverage options, audiovisual equipment, or additional services, everything can be set up in Spazious and made available to your customers when they book their event.

4. Dynamic Pricing and Availability for Optimal Revenue

In the world of meetings and events, pricing can make or break a deal. Spazious empowers you with dynamic pricing tools, allowing you to apply the pricing rules that best suit your business objectives. This flexibility ensures that you maximize the revenue potential of your meeting spaces, adapting to market demand and optimizing profitability.

5. Built by Hoteliers, for Hoteliers

We understand the unique challenges faced by hoteliers because we’ve been in your shoes. Spazious’s booking tool is the result of over 15 years of experience in selling guest rooms online. We’re not just a software provider; we’re your partners in success. Our commission-based model means we’re invested in your success, aligning our interests with yours.

The Future of Meeting, Event, and Wedding Bookings

Spazious combines immersive technologies and advanced booking capabilities, revolutionizing how meetings, events, and weddings are managed. By embracing these innovations, we provide a seamless, immersive booking experience for your clients.

In a fiercely competitive market where group bookings drive revenue, a MICE Software empowers hotels and venues to dominate. Streamline processes, enhance guest experiences, and optimize revenue. Don’t miss the chance to transform your venue. Position yourself as an industry leader with Spazious—the name synonymous with MICE software excellence. Your journey to dominating the group booking game begins here.

2024 Budget Essentials: Elevating Event Marketing and Sales Strategies

Posted on September 7, 2023September 7, 2023 by Bata

In the dynamic landscape of the hospitality industry, where meetings and events serve as critical revenue streams, staying ahead requires strategic adaptation. As we approach 2024, the significance of robust event marketing and sales strategies cannot be overstated. To meet these challenges head-on, incorporating the right tools into your budget is crucial. Enter Spazious, a pioneering virtual event management company specializing in 360º virtual tours, 3D diagramming platform, and a state-of-the-art meetings and events booking engine. In this article, we delve into the essentials of leveraging these innovative technologies to transform your event marketing and sales game plan for the year ahead.

The Evolving Landscape of Event Marketing and Sales

The hospitality industry is in the throes of a remarkable metamorphosis, reshaping the very essence of how meetings and events are perceived. No longer confined to physical spaces, these gatherings have evolved into experiential marvels that transcend geographical boundaries and evoke genuine emotions. Today’s attendees yearn for immersive engagements that transport them beyond the ordinary, while event planners navigate a landscape where success hinges on the artistry of event marketing and sales.

In this dynamic realm, event professionals are charged with crafting experiences that captivate and connect, pushing the boundaries of creativity and innovation. The symbiotic relationship between marketing and sales has taken on newfound significance, requiring seamless alignment to create events that not only allure but also convert. As we step into the promising horizon of 2024, the spotlight on these strategies is brighter than ever. The stage is set for a transformation that marries technological prowess with strategic acumen, enabling professionals to curate events that resonate deeply and drive tangible results.

Integrating Virtual Experiences for Enhanced Engagement

Step into a new dimension, where the virtual merges seamlessly with reality, courtesy of a suite of tools poised to revolutionize your event offerings. Imagine the ability to transport potential attendees into the heart of your event venue, all from the comfort of their homes or offices. These 360º virtual tours are more than mere simulations; they are portals that offer an authentic sense of the ambiance, layout, and facilities your venue boasts. This connection forged through a digital medium ignites anticipation, fostering a bond before the event even begins.

The innovation doesn’t stop there. Consider the impact of a 3D diagramming platform – a virtual blueprint of your event. Event planners can not only visualize the event layout but curate and modify it virtually, experimenting with seating arrangements, optimizing traffic flow, and refining every detail to perfection. Attendees, on the other hand, gain the ability to envision precisely where they will be seated, enhancing their sense of involvement and anticipation.

Streamlined Booking Process with Modern Booking Engine

In the symphony of event planning, a harmonious booking process emerges as a crucial crescendo that can define the success of your endeavors. As modern event planners and clients seek not only efficiency but also a heightened event experience, the role of a cutting-edge booking engine becomes paramount.

Imagine a scenario where the potential client, captivated by a captivating virtual tour, seamlessly visualizes the meticulously arranged event layout using the 3D floorplan simulator. With a few clicks, they navigate to the intuitive booking engine, a dynamic gateway that bridges the gap between aspiration and actualization. Here, real-time bookings come to life, offering a seamless experience that’s not just efficient but exhilarating.

Dynamic pricing and availability dance in unison with your potential attendees’ preferences, offering a personalized journey that enhances their event-planning experience. No longer bound by the conventional labyrinth of Request for Proposals (RFPs), the modern booking engine empowers you to capture bookings in the very moment inspiration strikes. The laborious back-and-forth is replaced by instantaneous satisfaction as clients secure their spots right on the spot.

This streamlined process isn’t merely about convenience; it’s about transforming potential interest into tangible bookings. Every interaction becomes an opportunity, and every engagement is primed to translate into a successful conversion. The symphony of efficiency, innovation, and convenience culminates in a booking experience that’s not just a step in the process but a pivotal note in the symphony of your event’s success.

Crafting a Winning 2024 Budget for Event Success

Embarking on this journey of integrating transformative tools into your event strategies necessitates a meticulous allocation of resources. It’s prudent to designate a portion of your 2024 budget exclusively for the seamless integration of virtual experiences. These technologies not only confer a unique edge to your event offerings but also contribute to amplified attendance and a heightened brand reputation.

Moreover, consider investing in the enrichment of your team’s skill set. Equip your team with the expertise needed to harness these technologies to their full potential. A staff well-versed in these tools can ensure the smooth execution of tasks, from the initial client interaction to the seamless orchestration of virtual and hybrid events.

Meeting the 2024 Sales Goals with Data-Driven Strategies

In this era of data omnipresence, the insights derived from analytics hold the potential to redefine your event marketing and sales strategies. By harnessing analytics tools, you gain the power to refine your strategies based on empirical evidence. Dive into attendee preferences, engagement patterns, and conversion rates to extract actionable insights. Tailor your strategies to resonate with data-driven recommendations, channeling your efforts towards segments with the highest propensity for conversion.

Visualize the possibilities: Analytics revealing the sections of your virtual tours that capture the most attention. Empowered by this insight, you can optimize these elements for maximum impact, heightening attendee engagement and potentially driving an influx of bookings.

As the stage is set for 2024, the integration of these innovative tools into your event strategies is not a mere option; it’s an imperative. The evolution of the hospitality industry demands that event marketing and sales strategies mirror the dynamism of the landscape. These cutting-edge technologies offer a gateway to redefine your offerings, streamline your processes, and propel your sales objectives into uncharted territory.

As you embark on the journey to script your triumphant narrative in 2024, remember that these tools aren’t just products; they are the keys that unlock a new epoch of event excellence.

Ready to orchestrate your event marketing and sales strategies for 2024 and beyond? Connect with us to explore how these tools can seamlessly harmonize with your journey. Request a demo to unravel the potential of these technologies in transforming your events into memorable spectacles while propelling your sales aspirations towards unprecedented horizons.

Future-proof your Hotel Sales Strategy: main insights from the Webinar

Posted on June 1, 2023June 1, 2023 by Loreto Pérez Cuchet

Future-proof your Hotel Sales Strategy: main insights from the Webinar

Three expert companies in the sector come together to discuss trends, experiences and technologies applied to increase sales in the MICE segment. This is how “Future-proof your Hotel Sales Strategy” started. A Webinar organized by Lure Agency, Event Temple and Spazious that was recently broadcast live.

In this post, you will find the main insights featured that were discussed.

Navigating changes in 2023: what we are seeing in the sector

The current state of the industry includes:

Increasing adoption of automation.
A shift to remote/hybrid work.
The changing of customer preferences.
The need for seamless event planning.
Growing demand for customized products.

Challenges we are facing and solutions

The challenges identified were:

The need for personalized messaging
Addressing the demands of smaller events and meetings
Potential economic downturns
Differentiating B2C from B2B sales and marketing strategies
Leveraging specialized software for small meeting requests
Highlighting unique value and expertise
Tailoring strategies to different needs
Investing in modern technology

Pro Tips Lure Agency

Lure Agency recommended following the W.I.N.S. strategy. It includes:

Welcoming prospects with an inspiring web experience
Identifying opportunities
Nurturing prospects with educational content
Selling only after building a trusting relationship.

Implementing this strategy consistently leads to a proactive and predictable flow of direct business. In addition, the objective is to achieve scalability, better closing ratios, increased control, and profitability. And at the same time, reduced reliance on RFPs and third-party business.

Pro Tips Event Temple

Event Temple advised evaluating and selecting best-in-class technology options, rather than settling for a single all-in-one solution.

Key considerations for sales teams when assessing the technology stack include:

Ease of use.
Integrability.
Customer support and training.
Essential tools for modern sales teams, such as:
- Online booking for small events
- Self-creation and upsell proposals
- Efficient RFP response solutions
- Integrated marketing
- Sales tools for robust lead management

Pro Tips Spazious

Spazious provided three pro tips:

Maximizing marketing and sales efforts through digital investments and analytics.
Leveraging guest data for personalized marketing and innovative campaigns.
Building and maintaining a positive online reputation by monitoring and leveraging reviews.

By implementing these strategies and leveraging technology, hotels and other event venues can futureproof their sales strategies, adapt to changing customer needs, and stay ahead of the competition in the evolving hospitality industry.

Are you interested in trying Spazious? Ask for a demo, and we’ll take you on tour to show you all the functionalities and results you can achieve using Spazious, the E-vent Company!