The Future is Now: How Corporate Event Venues are Going Digital

Posted on October 2, 2023October 2, 2023 by Bata

In today’s era of rapid digital transformation, corporate event venues are experiencing a profound revolution. These venues, along with event planners and operators, are adapting to meet the expectations of a tech-savvy clientele who demand immersive experiences, streamlined processes, and instant solutions. This article provides an in-depth exploration of the dynamic landscape within the corporate event venue industry as it embraces digital innovation. At the forefront of this transformation is Spazious, our pioneering company that offers cutting-edge tools and solutions to empower venues to thrive in the digital age.

The Digital Revolution in Corporate Event Venues

Corporate Event Venues: Embracing the New Digital Frontier

The journey towards digital transformation has touched virtually every aspect of our lives, and corporate event venues are no exception. With the emergence of advanced digital tools and platforms, these venues now have the capability to provide unparalleled convenience, efficiency, and personalization to their clients.

Streamlined Booking with Spazious M&E Instant Booking Tool

One of the most significant advancements in the industry is the shift towards online booking and instant confirmation. This not only saves time but also ensures a seamless experience for event planners and attendees alike. Spazious, a trailblazer in this field, offers its state-of-the-art M&E Instant Booking Tool, empowering venues to facilitate quick and hassle-free bookings. Event planners can secure their desired space with just a few clicks, receiving instant confirmation, and allowing them to focus on perfecting their events.

Immersive Event Planning with Spazious 3D Event Layout Simulator

The rise of 3D event layout simulation has emerged as a game-changer for event planners and venues alike. Spazious’ 3D Event Layout Simulator enables event planners to embark on captivating virtual tours of venues, experiment with seating arrangements, and visualize event setups with unparalleled precision. This immersive experience not only enhances event planning but also empowers venues to showcase their offerings in a compelling way, attracting more clients.

Efficient Sales and Distribution Management with Spazious

Streamlining sales and distribution management is another pivotal facet of the digital transformation sweeping through corporate event venues. Recognizing the significance of this, Spazious has developed the cutting-edge Events Sales and Distribution Management Platform, empowering venues to effectively manage their inventory, distribute it seamlessly across various channels, and optimize their revenue streams. This platform ensures venues remain competitive and maximize profitability in the digital age.

Leveraging Spazious for Digital Transformation

Incorporating Spazious products into your corporate event venue’s operations comes with an array of remarkable benefits, revolutionizing how you manage events and engage with clients:

1. 2D & 3D Diagramming

With Spazious, you can effortlessly create realistic 2D and 3D event diagrams in a matter of minutes. It’s a process that feels more like an enjoyable video game than a chore. This capability not only enhances your event planning but also allows clients to vividly visualize their ideal event setups, reducing the margin for error and ensuring that their vision becomes a reality.

2. Real-Time Bookings

Spazious enables you to make your meeting packages and meeting spaces instantly available on your website. This means that potential clients can book without the need to send traditional RFPs. It’s a seamless process that caters to the expectations of modern clients who crave instant solutions and convenience.

3. Smart Data and Analytics

Thanks to Spazious’ integration with Google Analytics, you gain access to invaluable insights. This data empowers you to make informed decisions that drive revenue growth. You’ll have a comprehensive understanding of everything happening around Spazious’ booking engine, leading to better insights and revenue optimization.

4. Expanding Beyond Meeting Spaces

Spazious allows you to broaden your service offering beyond just meeting spaces. You can now sell everything your clients need for their meetings, from food and beverage options to audiovisual equipment and additional services. These offerings can be seamlessly integrated into Spazious, making them readily available to your clients when booking their events.

5. Dynamic Pricing and Availability

Spazious allows you to apply dynamic pricing rules tailored to your venue’s needs. This flexibility enables you to maximize the revenue potential of your meeting spaces, ensuring that you capture the full value of your offerings.

6. Virtual Reality and 360º Virtual Tours

Spazious provides the capability to transport your clients to any space with VR-ready 3D tours and videos. Additionally, you can offer clients a spectacular 360º and 3D recreation of your property. These immersive experiences allow clients to fully comprehend what your venue has to offer, creating a stronger connection and trust.

Empowering Your Venue’s Digital Future with Spazious

The future of corporate event venues is undeniably digital, and Spazious stands at the forefront of this transformative journey. By leveraging cutting-edge tools such as the M&E Instant Booking Tool, 3D Event Layout Simulator, and Events Sales and Distribution Management Platform, Spazious empowers venues not just to survive but to thrive in the digital age.

As the corporate event industry continues its relentless evolution, staying competitive necessitates more than adhering to traditional practices. It demands a commitment to innovation and a willingness to embrace digital solutions. The digital transformation in corporate event venues is not just about keeping pace; it’s about staying ahead, providing exceptional value to clients, and securing a prosperous future. The future is now, and Spazious is leading the way.

Embrace the future with Spazious and discover how your corporate event venue can not only survive but thrive in the digital age. Reach out to us for a demo or more information today.

Rule the Group Booking Game: Spazious MICE Software’s Strategic Advantage

Posted on September 21, 2023September 21, 2023 by Bata

In today’s fiercely competitive hospitality industry, the ability to attract and efficiently manage group bookings can be a game-changer for hotels and venues. The Meetings, Incentives, Conferences, and Exhibitions (MICE) segment holds immense revenue potential, but it also comes with its own set of unique challenges. This is where MICE software steps in, and Spazious is leading the charge in leveraging its strategic advantage.

Unleashing the Potential of MICE Software

At its core, MICE software is designed to simplify and optimize the entire group booking process. It is a game-changing platform that automates tasks, streamlines operations, and maximizes revenue potential, all while providing an exceptional guest experience.

1. Streamlining Group Booking Processes

One of the primary advantages of a MICE Software is its ability to streamline group booking processes. In the past, managing multiple bookings, coordinating event details, and accommodating guest preferences could be overwhelming and time-consuming. Spazious steps in as a powerful ally, offering a unified platform that simplifies group booking management.

Consider the scenario of a luxury hotel aiming to host a high-profile corporate conference. Without the support of MICE software, the hotel’s team might find themselves juggling a multitude of tasks, from coordinating room reservations to managing catering and event logistics. With Spazious, all these elements seamlessly converge into one integrated platform. The result? A seamless and efficient booking process that leaves both guests and staff delighted.

2. Enhancing Customer Experience

In today’s dynamic hospitality landscape, providing an exceptional guest experience is not just a goal; it’s a requirement. Spazious MICE Software goes beyond operational efficiency to enhance the customer experience. Through features like instant booking tools and a state-of-the-art 3D event layout simulator, guests can now visualize and customize their event spaces. This not only simplifies the booking process but also adds a personalized touch, creating a lasting and positive impression.

Imagine a corporate event planner in search of the perfect venue for their company conference. With Spazious’ 3D event layout simulator, they can virtually tour the venue, experiment with seating arrangements, and even visualize branding opportunities. This immersive experience sets our venues apart, making them the preferred choice for event planners seeking customization, convenience, and a remarkable experience.

3. Optimizing Revenue Generation

In the hospitality industry, revenue generation is the ultimate goal. Spazious MICE Software plays a pivotal role in optimizing this aspect by efficiently managing and distributing events. By maximizing event bookings and minimizing operational inefficiencies, venues can significantly increase their revenue streams.

Recent industry data reveals that hotels and venues utilizing MICE software experience a substantial revenue boost. This growth isn’t solely about filling event spaces; it’s about optimizing pricing, maximizing occupancy, and ultimately turning venues into digital revenue-generating machines. Spazious empowers hotels and venues to tap into this revenue potential and thrive in a competitive market.

Choosing the Right MICE Software Partner

Selecting the right MICE software provider is critical for unlocking strategic advantages in your business.

A reliable partner offers a comprehensive suite of meticulously tailored MICE software solutions that seamlessly integrate with your existing systems. Success extends beyond the software itself; it’s about the support and expertise your partner provides. They become your strategic ally in enhancing group bookings and maximizing revenue potential.

Empowering Your Business with Spazious MICE Software

At Spazious, we believe in simplicity and efficiency. That’s why our MICE software is designed to revolutionize how meetings are booked and managed, providing a range of powerful features tailored to the needs of hoteliers like you.

Real-Time Bookings for Instant Gratification

With Spazious, you’re not just offering meeting spaces; you’re providing an instant booking experience for your customers. Our platform allows you to make your meeting packages and spaces available in real-time on your website. This means potential clients can book without the delay of sending an RFP, streamlining the booking process and increasing conversions.

1. Smart Data and Analytics for Informed Decision-Making

Knowledge is power, and with Spazious, you’ll have comprehensive insights into the activity around our booking engine, thanks to seamless integration with Google Analytics. This wealth of data empowers you to make informed decisions, leading to more effective strategies and, ultimately, increased revenue.

2. A Comprehensive Solution for Every Meeting Need

Spazious isn’t just about meeting spaces; it’s about offering a complete package for your clients. From food and beverage to audiovisuals and additional services, everything can be seamlessly integrated into Spazious and made available to your customers when they book their event. This comprehensive approach ensures a seamless and memorable experience for your clients, setting you apart in a crowded market.

3. Seamless API Integration for Maximum Flexibility

We understand the importance of a seamless and integrated system. That’s why Spazious offers an easy-to-connect API that allows you to sync your offerings effortlessly. Whether it’s food and beverage options, audiovisual equipment, or additional services, everything can be set up in Spazious and made available to your customers when they book their event.

4. Dynamic Pricing and Availability for Optimal Revenue

In the world of meetings and events, pricing can make or break a deal. Spazious empowers you with dynamic pricing tools, allowing you to apply the pricing rules that best suit your business objectives. This flexibility ensures that you maximize the revenue potential of your meeting spaces, adapting to market demand and optimizing profitability.

5. Built by Hoteliers, for Hoteliers

We understand the unique challenges faced by hoteliers because we’ve been in your shoes. Spazious’s booking tool is the result of over 15 years of experience in selling guest rooms online. We’re not just a software provider; we’re your partners in success. Our commission-based model means we’re invested in your success, aligning our interests with yours.

The Future of Meeting, Event, and Wedding Bookings

Spazious combines immersive technologies and advanced booking capabilities, revolutionizing how meetings, events, and weddings are managed. By embracing these innovations, we provide a seamless, immersive booking experience for your clients.

In a fiercely competitive market where group bookings drive revenue, a MICE Software empowers hotels and venues to dominate. Streamline processes, enhance guest experiences, and optimize revenue. Don’t miss the chance to transform your venue. Position yourself as an industry leader with Spazious—the name synonymous with MICE software excellence. Your journey to dominating the group booking game begins here.

Spazious Now Available on Oracle Cloud Marketplace

Posted on June 29, 2023June 29, 2023 by Julio Montes

Spazious Now Available on Oracle Cloud Marketplace

Spazious offers a 360-degree solution to maximize the profitability of the meetings and events business. Integrated with Opera Cloud, sales teams can see the availability of rates and services in real-time.

Spazious, a leading provider of technology to manage and optimize the MICE segment and a member of Oracle PartnerNetwork (OPN), today announced its technological solution is available on Oracle Cloud Marketplace and can be integrated with OPERA Cloud via Oracle Hospitality Integration Platform. Oracle Cloud Marketplace is a centralized repository of enterprise applications offered by Oracle and Oracle partners.

The all-in-one SaaS for M&E, Spazious, enables high-level business benefits. It includes three platforms in a single space. An Instant Booking Engine for Meetings & Events, which enables instant lead capture and automates repetitive RFPS response tasks. The iSEM® (Immersive Sales & Events Management) software, from which sales teams can manage opportunities and track the closing of group business. And the 2D and 3D diagramming platforms to configure and customize events in an immersive way.

With the integration between Spazious and Oracle’s OPERA Cloud, hotels can view the availability of their services, spaces, and prices in real-time. The union between Opera and Spazious allows for digitizing, automating, and empowering the MICE business.

This integration is made possible by Oracle Hospitality Integration Platform (OHIP), which enables connecting hospitality applications with OPERA Cloud to accelerate the development of more innovative products and facilitate collaboration. This also results in more accelerated product development.

Oracle Cloud Marketplace is a one-stop shop for Oracle customers seeking trusted business applications offering unique business solutions, including ones that extend Oracle Cloud Applications. Oracle Cloud is an enterprise cloud that delivers massive, non-variable performance and next generation security across a comprehensive portfolio of services including SaaS, application development, application hosting, and business analytics. Customers get access to leading compute, storage, data management, security, integration, HPC, artificial intelligence (AI), and Blockchain services to augment and modernize their critical workloads. Oracle Cloud runs Oracle Autonomous Database, the industry’s first and only self-driving database.

“I am thrilled to announce our partnership and availability on the Oracle Cloud Marketplace. This collaboration marks a significant milestone in our commitment to addressing the evolving needs of hotels worldwide. By integrating our advanced solutions into the Oracle Cloud Marketplace, we empower businesses with unparalleled control, optimization, and automation of their group business processes. Together, we are revolutionizing how companies manage their operations, enabling them to unlock new levels of efficiency, productivity, and success.” Said Antonio Batanero, CEO at Spazious.

“Spazious’ participation in Oracle Cloud Marketplace further extends our commitment to the Oracle community and enables customers to easily reap the benefits of easily reap product’s benefits. We look forward to leveraging the power of the Oracle Cloud to help us achieve our business goals.”

About Spazious

Spazious is a technology company aiming to digitize and optimize the meetings and events business. It offers a 360º solution that automates and boosts group sales thanks to its iSEM®, immersive sales, distribution, and revenue management software; its meetings and events booking engine for direct web sales; and the 2D and 3D diagramming platform, which allows any future set-up to and configuration in an immersive and interactive environment.

About Oracle PartnerNetwork

Oracle PartnerNetwork (OPN) is Oracle’s partner program designed to enable partners to accelerate the transition to cloud and drive superior customer business outcomes. The OPN program allows partners to engage with Oracle through track(s) aligned to how they go to market: Cloud Build for partners that provide products or services built on or integrated with Oracle Cloud; Cloud Sell for partners that resell Oracle Cloud technology; Cloud Service for partners that implement, deploy and manage Oracle Cloud Services; and License & Hardware for partners that build, service or sell Oracle software licenses or hardware products. Customers can expedite their business objectives with OPN partners who have achieved Expertise in a product family or cloud service. To learn more visit: http://www.oracle.com/partnernetwork

Trademark:

Oracle, Java, and MySQL are registered trademarks of Oracle Corporation.

Smart Management of Small Business Events: How Technology Simplifies Your Processes

Posted on June 26, 2023June 26, 2023 by Julio Montes

Smart Management of Small Business Events: How Technology Simplifies Your Processes

How can hotels and other venues take the most out of small business events? In this blog post, we will explain how technology can revolutionize the business management of spaces for these small groups.

If you are a hotel or event space owner, you understand the unique challenges of catering to small-scale corporate gatherings of up to 50 people. These intimate events, often organized for business meetings and other corporate purposes, require meticulous planning and coordination. Fortunately, technological advancements have paved the way for more innovative and efficient management of small business events. Whether it’s automating tasks, streamlining reservations, coordinating additional services, or enhancing communication with clients, we have you covered!

Let’s discover how technology can transform how you handle small business events, elevating your services to new heights of success.

Streamline the Management of Your Small Business Events

Let’s be clear! Organizing spaces for small business events can be challenging for hotels. Despite digitalization in hospitality, hotels, and venues still manage their meetings and events business manually.

In fact, hotels usually miss many opportunities with micro-events (with 50 people or less). And did you know that micro events account for half of the corporate meetings globally? Why do hotels miss these opportunities if we are talking about a segment with such importance?

In this context, the need for more technology usage, small sales teams, tight budgets, and the need for personalized experiences add complexity to the process. Fortunately, technology offers practical solutions to simplify and enhance event management.

We will explain three areas where technology can help hotels optimize their sales process with small business events.

– Task Automation and Reservation Management

We will agree that sales teams cannot spend the same time managing a small group as a big one. The ideal would be to automate the sales process for a small business event and focus on big groups.

In other words, the event planner must do most of the booking process. Therefore, the hotel or venue has to facilitate this technology for booking small business events. Likewise, utilizing intelligent space management systems that suggest the most appropriate areas based on event size, amenities, and client preferences.

In addition, the technology must be customer-centric and very usable. Take into account that if the event planners must close the booking themselves, it must be a straightforward process.

– Efficient Coordination of F&B and Additional Services

Managing logistics and operations is another hurdle in event management. But especially when we spend time coordinating extra services in small business events.

In this context, hotels must work with Event Management Software. This technology provides tools to simplify processes, such as automating tasks like generating itineraries and managing equipment and catering orders. This allows your staff to focus on delivering outstanding service.

Spazious offers hotels and independent venues an event management tool from which they can manage all their deals. Plus, you can add an Instant Booking for meetings and events, from where event planners can book their small business events without the help or supervision of a sales representative.

Moreover, it is connected with additional services such as F&B (food and beverage), AV services, and everything the hotel or venue can offer. Coordinating different departments and the event’s setup with technology is easier than ever!

– Effective Communication with Customers in small business events

Effective client communication is crucial for successful events. Dedicated technology exists to enable real-time collaboration, sharing updates, confirming details, and addressing changes efficiently. This ensures smooth communication and alignment between clients and your team.

For instance, hotels must know about the existence of Spazious 2D & 3D diagramming platforms. Whether you have never heard of this technology, you must understand that it helps avoid misunderstandings between sales teams and event planners. From the platform, both can set up and personalize the event space for small business events!

Here’s an example:

Benefits of Embracing Technology for Small Business Event Management

Adopting the right technological solutions can optimize operational efficiency, minimize errors, and enhance customer satisfaction. Ultimately leading to increased profitability and creating personalized and memorable experiences for your small business events.

Optimized operational efficiency
Reduced errors
Enhanced customer satisfaction
Improved attendee engagement
Streamlined workflows
Accurate and real-time information
Personalized event experiences
Data-driven insights
Increased profitability
Efficient resource allocation
Seamless event execution
Enhanced brand reputation
Targeted communications and recommendations
Improved attendee registration and management
Interactive event experiences
Enhanced networking opportunities
Efficient event check-ins
Virtual and hybrid event capabilities
Time and cost savings
Access to advanced event management tools and software.

Companies that have embraced technology have witnessed increased profitability, improved efficiency, and enhanced attendee experiences. From seamless event check-ins and personalized agendas to interactive event apps and virtual engagement platforms, technology has revolutionized how small business events are executed, leaving a lasting impression on attendees.

Spazious: Technology to Optimize Meeting and Event Business

Spazious is an innovative technology solution designed to optimize the management of group events. Plus, a technology with which your sales teams must work if your hotels usually lose opportunities with small business events. It offers a comprehensive suite of digital tools specifically tailored to meet the unique needs of event venues and organizers.

By leveraging Spazious, event venues and organizers can benefit from various advantages. The platform streamlines and automates multiple aspects of event management, saving time and reducing errors. It provides real-time availability updates, allowing for efficient space allocation and preventing double bookings. The interactive diagramming feature ensures precise planning and layout customization, enhancing the overall event experience. With its intuitive interface and comprehensive functionalities, Spazious simplifies the entire event management process.

To experience the power of Spazious firsthand and discover how it can revolutionize your small business event management, we invite you to visit their website and request a demo.

Let’s explore how Spazious can optimize event operations, increase productivity, and elevate customer satisfaction. Take advantage of the opportunity to unlock the full potential of your small business events with Spazious.

What is an event scheduling software and its benefits for hotels

Posted on April 24, 2023June 26, 2023 by Julio Montes

What is an event scheduling software and its benefits for hotels

Using an event scheduling software represents an ace in the hole for many leaders in the hospitality and event industry, particularly in the MICE segment. Today, many hotels and venues struggle to offer the most optimized experience for their clients. In addition, the implementation of an event management software often translates into frictionless, enhanced processes for businesses themselves.

Keep reading to find out what an event scheduling software exactly is, and how it’s enhancing organizations’ processes and their possibilities in providing outstanding experiences for their clients.

What is an Event Scheduling Software?

An event scheduling software is a digital tool that helps organizations plan, schedule, and manage events.

There are many types of event management software. Each company must choose the technology that best suits its needs. In the case of hotels and resorts that offer spaces for meetings and events, it is important to take into consideration the following points.

Mainly, a space for event management and hotel sales contacts. Also, a booking engine where you can close bookings instantly. In addition, the software must have functionalities that go beyond, and coordinate other services such as F&B, rooms, the set up of the event… And in many cases, it must be integrated with other hotel technologies (PMS, others…)

Some common features of an event scheduling software include:

A calendar.
Booking tools for the reservation of event spaces, equipment, rooms, and F&B options.
Communication features in the form of notifications and other types of messages between the hotel and the client.
Generating RFPs or instant bookings.
Instant quotation for the event, with revenue management criteria.
Generating reports on m&e sales and performance.

Nowadays, some event management technologies include a 3D diagramming platform with which both hotels and clients can set up spaces. In fact, personalization makes clients be more interested in a specific product or service.

Many organizations are lagging behind in the implementation of event scheduling software. In fact, many are still mainly relying on offline processes or Excel sheets.

However, this trend might quickly transform in just a few years: 78% of hoteliers are planning to increase their investment in hotel tech in the next three years, according to the ‘Revenue Management Outlook & Trends Survey 2022’ published by Duetto.

Benefits of Using an Event Scheduling Software for Hotels and Venues

In the commercialization of MICE business, event scheduling software can be a valuable asset for hotels. Firstly, they provide invaluable help in streamlining event management and reducing administrative burdens. Secondly, this technology helps optimize the sales team’s workload, while increasing the hotel’s revenue.

The following are the two most outstanding transformations and advantages that businesses typically experience when implementing an event scheduling software:

Through automation, it can help reduce time and labor costs by 97%, according to Spazious data.

These platforms also facilitate communication and collaboration processes between event planners and hotel/venue staff. This translates into higher client satisfaction, as customers appreciate companies that help them save time.

Features to Look for in Technology for Events and Meetings

Customizable: a custom platform provides help with the specific needs of a hotel or venue, as well as their particular workflows. As a side note, it can also be a powerful branding tool for potential clients and attendees during their booking stages with a white label instant booking. Plus, customization at the booking process can help improve customer experience and client retention.

Automated scheduling: the right event scheduling software will be able to connect the event booking with other hotel services (F&B, rooms, media…) and help teams follow the sales process at every stage. This, in turn, reduces the risk of human error and increases process efficiency.

Real-time availability: the use of event scheduling software must ensure real-time information for booking event spaces, resources, and staff so that there is no risk of overlapping events.

Online payment processing: the software must be able to automate payment processing (thus reducing administrative tasks for human teams) as well as eliminate the risk of payment errors and fraud.

Companies should take these features into account when evaluating different event scheduling software options in order to select the best fit. Other considerations as part of a thorough research might also include:

The tool’s ease of use.
Possibility of integration with other potential digital platforms the company is already using.
Available customer support.

Finally, accessing a demo for the platform can be a crucial step to pick the right tool.

Spazious Instant Booking for Meetings & Events

Spazious offers an event scheduling software that combines the power of immersive technologies with the latest booking engine capabilities. Made by hoteliers for hoteliers, its design is based on +15 years of experience in operating online booking platforms.

This tool is able to transform how meetings, events & weddings are booked as a cloud-based solution that provides the most innovative features. All technology development tries to help hotels sell their spaces in a quicker and easier manner.

As such, it includes the following features:

Real-time bookings for both meeting packages (DDRs) and meeting spaces.
Customization possibilities so that the interface matches the brand’s guidelines and the website looks (white label).
Smart data and analytics to monitor all processes within the platform.
The possibility to incorporate extra services (food and beverage, audiovisuals….) as part of the booking.

Dynamic pricing module, helping companies and revenue management teams work on their long-term strategies.

How Event Management Software Can Improve Customer Satisfaction

We’ve already mentioned how an event scheduling software can bring a series of benefits for businesses. But this type of platform is also becoming a key component in enhancing customer experiences for attendees as well.

First of all, it provides a seamless registration process, as well as a platform for managing registration at any time. Secondly, it allows companies to customize the event experience for attendees, so that their preferences and particular requirements are met. Thirdly, the event scheduling software can also be a particularly efficient communication tool between event planners, attendees, and others such as vendors, reducing the risk of miscommunication. Finally, because it provides real-time updates, the platform can act as a central platform that keeps attendees informed at all times, reducing miscommunication risks.

Additionally, attendees will benefit from an improvement in the accuracy of scheduling and booking.

All in all, features such as real-time availability and automated tasks, as well as improved communication, will play a key role in enhancing overall customer experiences.

What is more, hotels and venues will see a boost to their productivity and efficiency and a thorough transformation in how they are able to book their event spaces. Take the next step and request a demo to experience the benefits of an event scheduling software by yourself.

Using a 3D floor plan software for events and meetings

Posted on April 21, 2023April 21, 2023 by Julio Montes

Using a 3D floor plan software for events and
meetings

Using a 3D floor plan software for events and meetings

The importance of 3D floor plan software for businesses in the meetings and events industry is not to be underestimated in the current context. The economic and social impact of COVID-19 as well as the changing nature of the sector has put pressure on operators to optimize their efficiency.

In the midst of these changes, the global industry is slowly recovering and, in fact, is expected to grow from 890 billion U.S. dollars in 2020 to more than two trillion in 2028.

Inventing new ways in which to provide services (such as hybrid and virtual events) has been and will continue being the driver of this growth. Choosing the right 3D diagramming platform stands out among these new possibilities.

The 3D diagramming platform is part of a new set of efficient planning tools that are enabling frictionless processes and a boost in productivity. Additionally, on the side of attendees, this type of tool is able to ultimately provide a better experience that better aligns with the needs and requirements of each client.

Learn more about the role of 3D floor plan software in the meetings and events industry.

What is a 3D floor plan software?

A 3D configurator platform is a computer program that allows users to create digital representations of floor plans that present three-dimensional visuals. As such, they create a virtual model of a building or room with realistic and immersive representations of its walls, furniture, fixtures, and decor.

The aim of using a 3D floor plan software is to allow companies to showcase their spaces for meetings and events. On the other hand, it also helps potential clients make informed decisions about the place they’re hiring.

Benefits of Using 3D Diagramming for Events and Meetings

On the one hand, diagramming created with 3D floor plan software can improve event planning efficiency and accuracy. This translates into savings in terms of time and labor costs for both event planners and hotels.

This is because the software for creating an event layout eliminates the need to manually create diagrams. But its benefits go beyond that. For instance, an adequate configurator software will enhance collaboration between clients and operators and provide a more accurate representation of the event space. Ultimately, it’s a tool for boosting operators’ revenue, becoming a powerful marketing and sales tool for hotels and event venues.

On the other hand, 3D floor plan software can help event planners visualize and plan the layout of event spaces in a more accurate and immersive manner. This helps them make better decisions about layouts and configurations (such as the placement of tables or other furniture).

At a time when social distancing measures and spaces’ capacities are still crucial, event planners access an intuitive tool. This platform will help them optimize spaces, flows, movement, lighting, and audio equipment.

Features to Look for in 3D Floor Plan Software

Real-time collaboration. The right 3D floor plan software will allow multiple users to work on the same floor plan simultaneously. The outcome is an improvement in efficiency and final results, as it fosters quick feedback iterations and allows for making changes in real-time.
Integration with other planning tools. The tool should also be able to integrate with other platforms used by the planners. This can facilitate processes such as data imports or generating cost estimations, among others.
Virtual reality capabilities. In this case, let’s look at the possibilities of the Spazious 3D diagramming platform. The tool provides 2D and 3D diagramming in a wide range of views. Additionally, it facilitates sharing a link, that can be integrated within booking engines. Plus, add specific configurations for setting social distancing scenarios.

How a Configurator Software Can Improve Attendee Experience

But how exactly does adopting a 3D diagramming platform transform attendees’ experiences?

Well, first and foremost, it provides a tool for planning the flow and layout of event spaces. Hotels and event planners can easily interact to choose the best, most-efficient layout in order to avoid congestion and improve flows.

But enhanced layouts can also mean ensuring all attendees have clear views of the stage, are located well regarding the speakers, or simply know how to navigate their way through the space. All in all, it’s a tool to guarantee every attendee has a positive experience of the event.

At the same time, it can ask as a sort of ‘assembly guide’ for the day of the event, enhancing all operations and making sure everything is ready when guests come in.

As a result, and through immersive simulations, potential issues or bottlenecks are circumvented and all available space is used to its utmost potential.

All in all, implementing an adequate 3D floor plan software can make a difference not only during the sales and marketing stages: it can also play a huge role in ensuring an event goes as planned.

Discover the potential of 3D floor plan software tools for your company: request a demo and get started with Spazious 3D diagramming.