Spazious Now Available on Oracle Cloud Marketplace

Posted on June 29, 2023June 29, 2023 by Julio Montes

Spazious Now Available on Oracle Cloud Marketplace

Spazious offers a 360-degree solution to maximize the profitability of the meetings and events business. Integrated with Opera Cloud, sales teams can see the availability of rates and services in real-time.

Spazious, a leading provider of technology to manage and optimize the MICE segment and a member of Oracle PartnerNetwork (OPN), today announced its technological solution is available on Oracle Cloud Marketplace and can be integrated with OPERA Cloud via Oracle Hospitality Integration Platform. Oracle Cloud Marketplace is a centralized repository of enterprise applications offered by Oracle and Oracle partners.

The all-in-one SaaS for M&E, Spazious, enables high-level business benefits. It includes three platforms in a single space. An Instant Booking Engine for Meetings & Events, which enables instant lead capture and automates repetitive RFPS response tasks. The iSEM® (Immersive Sales & Events Management) software, from which sales teams can manage opportunities and track the closing of group business. And the 2D and 3D diagramming platforms to configure and customize events in an immersive way.

With the integration between Spazious and Oracle’s OPERA Cloud, hotels can view the availability of their services, spaces, and prices in real-time. The union between Opera and Spazious allows for digitizing, automating, and empowering the MICE business.

This integration is made possible by Oracle Hospitality Integration Platform (OHIP), which enables connecting hospitality applications with OPERA Cloud to accelerate the development of more innovative products and facilitate collaboration. This also results in more accelerated product development.

Oracle Cloud Marketplace is a one-stop shop for Oracle customers seeking trusted business applications offering unique business solutions, including ones that extend Oracle Cloud Applications. Oracle Cloud is an enterprise cloud that delivers massive, non-variable performance and next generation security across a comprehensive portfolio of services including SaaS, application development, application hosting, and business analytics. Customers get access to leading compute, storage, data management, security, integration, HPC, artificial intelligence (AI), and Blockchain services to augment and modernize their critical workloads. Oracle Cloud runs Oracle Autonomous Database, the industry’s first and only self-driving database.

“I am thrilled to announce our partnership and availability on the Oracle Cloud Marketplace. This collaboration marks a significant milestone in our commitment to addressing the evolving needs of hotels worldwide. By integrating our advanced solutions into the Oracle Cloud Marketplace, we empower businesses with unparalleled control, optimization, and automation of their group business processes. Together, we are revolutionizing how companies manage their operations, enabling them to unlock new levels of efficiency, productivity, and success.” Said Antonio Batanero, CEO at Spazious.

“Spazious’ participation in Oracle Cloud Marketplace further extends our commitment to the Oracle community and enables customers to easily reap the benefits of easily reap product’s benefits. We look forward to leveraging the power of the Oracle Cloud to help us achieve our business goals.”

About Spazious

Spazious is a technology company aiming to digitize and optimize the meetings and events business. It offers a 360º solution that automates and boosts group sales thanks to its iSEM®, immersive sales, distribution, and revenue management software; its meetings and events booking engine for direct web sales; and the 2D and 3D diagramming platform, which allows any future set-up to and configuration in an immersive and interactive environment.

About Oracle PartnerNetwork

Oracle PartnerNetwork (OPN) is Oracle’s partner program designed to enable partners to accelerate the transition to cloud and drive superior customer business outcomes. The OPN program allows partners to engage with Oracle through track(s) aligned to how they go to market: Cloud Build for partners that provide products or services built on or integrated with Oracle Cloud; Cloud Sell for partners that resell Oracle Cloud technology; Cloud Service for partners that implement, deploy and manage Oracle Cloud Services; and License & Hardware for partners that build, service or sell Oracle software licenses or hardware products. Customers can expedite their business objectives with OPN partners who have achieved Expertise in a product family or cloud service. To learn more visit: http://www.oracle.com/partnernetwork

Trademark:

Oracle, Java, and MySQL are registered trademarks of Oracle Corporation.

Smart Management of Small Business Events: How Technology Simplifies Your Processes

Posted on June 26, 2023June 26, 2023 by Julio Montes

Smart Management of Small Business Events: How Technology Simplifies Your Processes

How can hotels and other venues take the most out of small business events? In this blog post, we will explain how technology can revolutionize the business management of spaces for these small groups.

If you are a hotel or event space owner, you understand the unique challenges of catering to small-scale corporate gatherings of up to 50 people. These intimate events, often organized for business meetings and other corporate purposes, require meticulous planning and coordination. Fortunately, technological advancements have paved the way for more innovative and efficient management of small business events. Whether it’s automating tasks, streamlining reservations, coordinating additional services, or enhancing communication with clients, we have you covered!

Let’s discover how technology can transform how you handle small business events, elevating your services to new heights of success.

Streamline the Management of Your Small Business Events

Let’s be clear! Organizing spaces for small business events can be challenging for hotels. Despite digitalization in hospitality, hotels, and venues still manage their meetings and events business manually.

In fact, hotels usually miss many opportunities with micro-events (with 50 people or less). And did you know that micro events account for half of the corporate meetings globally? Why do hotels miss these opportunities if we are talking about a segment with such importance?

In this context, the need for more technology usage, small sales teams, tight budgets, and the need for personalized experiences add complexity to the process. Fortunately, technology offers practical solutions to simplify and enhance event management.

We will explain three areas where technology can help hotels optimize their sales process with small business events.

– Task Automation and Reservation Management

We will agree that sales teams cannot spend the same time managing a small group as a big one. The ideal would be to automate the sales process for a small business event and focus on big groups.

In other words, the event planner must do most of the booking process. Therefore, the hotel or venue has to facilitate this technology for booking small business events. Likewise, utilizing intelligent space management systems that suggest the most appropriate areas based on event size, amenities, and client preferences.

In addition, the technology must be customer-centric and very usable. Take into account that if the event planners must close the booking themselves, it must be a straightforward process.

– Efficient Coordination of F&B and Additional Services

Managing logistics and operations is another hurdle in event management. But especially when we spend time coordinating extra services in small business events.

In this context, hotels must work with Event Management Software. This technology provides tools to simplify processes, such as automating tasks like generating itineraries and managing equipment and catering orders. This allows your staff to focus on delivering outstanding service.

Spazious offers hotels and independent venues an event management tool from which they can manage all their deals. Plus, you can add an Instant Booking for meetings and events, from where event planners can book their small business events without the help or supervision of a sales representative.

Moreover, it is connected with additional services such as F&B (food and beverage), AV services, and everything the hotel or venue can offer. Coordinating different departments and the event’s setup with technology is easier than ever!

– Effective Communication with Customers in small business events

Effective client communication is crucial for successful events. Dedicated technology exists to enable real-time collaboration, sharing updates, confirming details, and addressing changes efficiently. This ensures smooth communication and alignment between clients and your team.

For instance, hotels must know about the existence of Spazious 2D & 3D diagramming platforms. Whether you have never heard of this technology, you must understand that it helps avoid misunderstandings between sales teams and event planners. From the platform, both can set up and personalize the event space for small business events!

Here’s an example:

Benefits of Embracing Technology for Small Business Event Management

Adopting the right technological solutions can optimize operational efficiency, minimize errors, and enhance customer satisfaction. Ultimately leading to increased profitability and creating personalized and memorable experiences for your small business events.

Optimized operational efficiency
Reduced errors
Enhanced customer satisfaction
Improved attendee engagement
Streamlined workflows
Accurate and real-time information
Personalized event experiences
Data-driven insights
Increased profitability
Efficient resource allocation
Seamless event execution
Enhanced brand reputation
Targeted communications and recommendations
Improved attendee registration and management
Interactive event experiences
Enhanced networking opportunities
Efficient event check-ins
Virtual and hybrid event capabilities
Time and cost savings
Access to advanced event management tools and software.

Companies that have embraced technology have witnessed increased profitability, improved efficiency, and enhanced attendee experiences. From seamless event check-ins and personalized agendas to interactive event apps and virtual engagement platforms, technology has revolutionized how small business events are executed, leaving a lasting impression on attendees.

Spazious: Technology to Optimize Meeting and Event Business

Spazious is an innovative technology solution designed to optimize the management of group events. Plus, a technology with which your sales teams must work if your hotels usually lose opportunities with small business events. It offers a comprehensive suite of digital tools specifically tailored to meet the unique needs of event venues and organizers.

By leveraging Spazious, event venues and organizers can benefit from various advantages. The platform streamlines and automates multiple aspects of event management, saving time and reducing errors. It provides real-time availability updates, allowing for efficient space allocation and preventing double bookings. The interactive diagramming feature ensures precise planning and layout customization, enhancing the overall event experience. With its intuitive interface and comprehensive functionalities, Spazious simplifies the entire event management process.

To experience the power of Spazious firsthand and discover how it can revolutionize your small business event management, we invite you to visit their website and request a demo.

Let’s explore how Spazious can optimize event operations, increase productivity, and elevate customer satisfaction. Take advantage of the opportunity to unlock the full potential of your small business events with Spazious.

What is an event scheduling software and its benefits for hotels

Posted on April 24, 2023June 26, 2023 by Julio Montes

What is an event scheduling software and its benefits for hotels

Using an event scheduling software represents an ace in the hole for many leaders in the hospitality and event industry, particularly in the MICE segment. Today, many hotels and venues struggle to offer the most optimized experience for their clients. In addition, the implementation of an event management software often translates into frictionless, enhanced processes for businesses themselves.

Keep reading to find out what an event scheduling software exactly is, and how it’s enhancing organizations’ processes and their possibilities in providing outstanding experiences for their clients.

What is an Event Scheduling Software?

An event scheduling software is a digital tool that helps organizations plan, schedule, and manage events.

There are many types of event management software. Each company must choose the technology that best suits its needs. In the case of hotels and resorts that offer spaces for meetings and events, it is important to take into consideration the following points.

Mainly, a space for event management and hotel sales contacts. Also, a booking engine where you can close bookings instantly. In addition, the software must have functionalities that go beyond, and coordinate other services such as F&B, rooms, the set up of the event… And in many cases, it must be integrated with other hotel technologies (PMS, others…)

Some common features of an event scheduling software include:

A calendar.
Booking tools for the reservation of event spaces, equipment, rooms, and F&B options.
Communication features in the form of notifications and other types of messages between the hotel and the client.
Generating RFPs or instant bookings.
Instant quotation for the event, with revenue management criteria.
Generating reports on m&e sales and performance.

Nowadays, some event management technologies include a 3D diagramming platform with which both hotels and clients can set up spaces. In fact, personalization makes clients be more interested in a specific product or service.

Many organizations are lagging behind in the implementation of event scheduling software. In fact, many are still mainly relying on offline processes or Excel sheets.

However, this trend might quickly transform in just a few years: 78% of hoteliers are planning to increase their investment in hotel tech in the next three years, according to the ‘Revenue Management Outlook & Trends Survey 2022’ published by Duetto.

Benefits of Using an Event Scheduling Software for Hotels and Venues

In the commercialization of MICE business, event scheduling software can be a valuable asset for hotels. Firstly, they provide invaluable help in streamlining event management and reducing administrative burdens. Secondly, this technology helps optimize the sales team’s workload, while increasing the hotel’s revenue.

The following are the two most outstanding transformations and advantages that businesses typically experience when implementing an event scheduling software:

Through automation, it can help reduce time and labor costs by 97%, according to Spazious data.

These platforms also facilitate communication and collaboration processes between event planners and hotel/venue staff. This translates into higher client satisfaction, as customers appreciate companies that help them save time.

Features to Look for in Technology for Events and Meetings

Customizable: a custom platform provides help with the specific needs of a hotel or venue, as well as their particular workflows. As a side note, it can also be a powerful branding tool for potential clients and attendees during their booking stages with a white label instant booking. Plus, customization at the booking process can help improve customer experience and client retention.

Automated scheduling: the right event scheduling software will be able to connect the event booking with other hotel services (F&B, rooms, media…) and help teams follow the sales process at every stage. This, in turn, reduces the risk of human error and increases process efficiency.

Real-time availability: the use of event scheduling software must ensure real-time information for booking event spaces, resources, and staff so that there is no risk of overlapping events.

Online payment processing: the software must be able to automate payment processing (thus reducing administrative tasks for human teams) as well as eliminate the risk of payment errors and fraud.

Companies should take these features into account when evaluating different event scheduling software options in order to select the best fit. Other considerations as part of a thorough research might also include:

The tool’s ease of use.
Possibility of integration with other potential digital platforms the company is already using.
Available customer support.

Finally, accessing a demo for the platform can be a crucial step to pick the right tool.

Spazious Instant Booking for Meetings & Events

Spazious offers an event scheduling software that combines the power of immersive technologies with the latest booking engine capabilities. Made by hoteliers for hoteliers, its design is based on +15 years of experience in operating online booking platforms.

This tool is able to transform how meetings, events & weddings are booked as a cloud-based solution that provides the most innovative features. All technology development tries to help hotels sell their spaces in a quicker and easier manner.

As such, it includes the following features:

Real-time bookings for both meeting packages (DDRs) and meeting spaces.
Customization possibilities so that the interface matches the brand’s guidelines and the website looks (white label).
Smart data and analytics to monitor all processes within the platform.
The possibility to incorporate extra services (food and beverage, audiovisuals….) as part of the booking.

Dynamic pricing module, helping companies and revenue management teams work on their long-term strategies.

How Event Management Software Can Improve Customer Satisfaction

We’ve already mentioned how an event scheduling software can bring a series of benefits for businesses. But this type of platform is also becoming a key component in enhancing customer experiences for attendees as well.

First of all, it provides a seamless registration process, as well as a platform for managing registration at any time. Secondly, it allows companies to customize the event experience for attendees, so that their preferences and particular requirements are met. Thirdly, the event scheduling software can also be a particularly efficient communication tool between event planners, attendees, and others such as vendors, reducing the risk of miscommunication. Finally, because it provides real-time updates, the platform can act as a central platform that keeps attendees informed at all times, reducing miscommunication risks.

Additionally, attendees will benefit from an improvement in the accuracy of scheduling and booking.

All in all, features such as real-time availability and automated tasks, as well as improved communication, will play a key role in enhancing overall customer experiences.

What is more, hotels and venues will see a boost to their productivity and efficiency and a thorough transformation in how they are able to book their event spaces. Take the next step and request a demo to experience the benefits of an event scheduling software by yourself.

Using a 3D floor plan software for events and meetings

Posted on April 21, 2023April 21, 2023 by Julio Montes

Using a 3D floor plan software for events and
meetings

Using a 3D floor plan software for events and meetings

The importance of 3D floor plan software for businesses in the meetings and events industry is not to be underestimated in the current context. The economic and social impact of COVID-19 as well as the changing nature of the sector has put pressure on operators to optimize their efficiency.

In the midst of these changes, the global industry is slowly recovering and, in fact, is expected to grow from 890 billion U.S. dollars in 2020 to more than two trillion in 2028.

Inventing new ways in which to provide services (such as hybrid and virtual events) has been and will continue being the driver of this growth. Choosing the right 3D diagramming platform stands out among these new possibilities.

The 3D diagramming platform is part of a new set of efficient planning tools that are enabling frictionless processes and a boost in productivity. Additionally, on the side of attendees, this type of tool is able to ultimately provide a better experience that better aligns with the needs and requirements of each client.

Learn more about the role of 3D floor plan software in the meetings and events industry.

What is a 3D floor plan software?

A 3D configurator platform is a computer program that allows users to create digital representations of floor plans that present three-dimensional visuals. As such, they create a virtual model of a building or room with realistic and immersive representations of its walls, furniture, fixtures, and decor.

The aim of using a 3D floor plan software is to allow companies to showcase their spaces for meetings and events. On the other hand, it also helps potential clients make informed decisions about the place they’re hiring.

Benefits of Using 3D Diagramming for Events and Meetings

On the one hand, diagramming created with 3D floor plan software can improve event planning efficiency and accuracy. This translates into savings in terms of time and labor costs for both event planners and hotels.

This is because the software for creating an event layout eliminates the need to manually create diagrams. But its benefits go beyond that. For instance, an adequate configurator software will enhance collaboration between clients and operators and provide a more accurate representation of the event space. Ultimately, it’s a tool for boosting operators’ revenue, becoming a powerful marketing and sales tool for hotels and event venues.

On the other hand, 3D floor plan software can help event planners visualize and plan the layout of event spaces in a more accurate and immersive manner. This helps them make better decisions about layouts and configurations (such as the placement of tables or other furniture).

At a time when social distancing measures and spaces’ capacities are still crucial, event planners access an intuitive tool. This platform will help them optimize spaces, flows, movement, lighting, and audio equipment.

Features to Look for in 3D Floor Plan Software

Real-time collaboration. The right 3D floor plan software will allow multiple users to work on the same floor plan simultaneously. The outcome is an improvement in efficiency and final results, as it fosters quick feedback iterations and allows for making changes in real-time.
Integration with other planning tools. The tool should also be able to integrate with other platforms used by the planners. This can facilitate processes such as data imports or generating cost estimations, among others.
Virtual reality capabilities. In this case, let’s look at the possibilities of the Spazious 3D diagramming platform. The tool provides 2D and 3D diagramming in a wide range of views. Additionally, it facilitates sharing a link, that can be integrated within booking engines. Plus, add specific configurations for setting social distancing scenarios.

How a Configurator Software Can Improve Attendee Experience

But how exactly does adopting a 3D diagramming platform transform attendees’ experiences?

Well, first and foremost, it provides a tool for planning the flow and layout of event spaces. Hotels and event planners can easily interact to choose the best, most-efficient layout in order to avoid congestion and improve flows.

But enhanced layouts can also mean ensuring all attendees have clear views of the stage, are located well regarding the speakers, or simply know how to navigate their way through the space. All in all, it’s a tool to guarantee every attendee has a positive experience of the event.

At the same time, it can ask as a sort of ‘assembly guide’ for the day of the event, enhancing all operations and making sure everything is ready when guests come in.

As a result, and through immersive simulations, potential issues or bottlenecks are circumvented and all available space is used to its utmost potential.

All in all, implementing an adequate 3D floor plan software can make a difference not only during the sales and marketing stages: it can also play a huge role in ensuring an event goes as planned.

Discover the potential of 3D floor plan software tools for your company: request a demo and get started with Spazious 3D diagramming.

Where is MICE technology heading?

Posted on March 15, 2023April 10, 2023 by Julio Montes

Where is MICE technology heading?

The fast development of MICE technology today means that, the sooner players embrace new solutions, the more successful they’ll become. This is particularly true in a field that faces a number of challenges and transformations derived from digitalization and the current complexity of the global economy.

MICE technology is directly related to increasing efficiency in event planning and management and leading to more successful enterprises. But where exactly is technology innovation going for the MICE industry? Keep reading to find out.

The Importance of MICE Technology in the Events Industry Today

MICE technology is generating a number of enhancements and advantages for early adopters, including:

Efficiency and streamlined processes that save time and costs. For example, platforms such as Spazious are helping companies move on from manual bookings and schedules to automated, smart processes.
Better and more engaging event experiences for attendees, including the use of technology-driven possibilities such as mobile event apps, personalized schedules, or interactive floor plans.
Enhanced data management, helping event organizers collect and analyze data to take better-informed decisions
Better, real-time communication that facilitates operators to be more flexible and respond more quickly to potential last-minute changes

Overview of MICE business today

Even though the business of MICE generates high revenue for hotels and resorts, its management continues to be quite complex. The main reason is that Meetings, Incentives, Conferences, and Exhibitions are managed with offline processes.

The events and meetings segment needs to start using technology and digital tools. In addition, train their sales, marketing, and staff team. This process only makes sense if all stakeholders cooperate and understand how technology can help them.

Some characteristics of the main MICE business:

Lack of knowledge of digital tools.
Offline sales processes. Still using Excel.
A high number of RFPs. Event planners make many connections and requests for information, as they do not have digital tools to quote their events.
Small sales teams. Time is spent on site inspections and responding to RFPs.

Key Trends in MICE Technology: the future of MICE

The Potential of 5G in MICE Technology

5G represents the fifth generation of cellular network technology, which will provide a maximum network speed of 20Gbps.

When applied to the MICE industry, this will bring benefits in terms of better supply network and WiFi service, particularly in events with big numbers of attendees. This also enables real-time communication and streaming even in network-consuming events. 5G will also play a role in enabling the use of augmented and virtual realities.

The Role of Artificial Intelligence in MICE Technology

Artificial Intelligence is being applied as part of MICE Technology to generate innovative attendee experiences. This technology is also involved in streamlining event planning processes and guaranteeing events run smoothly.

Examples of AI applied to MICE include:

Use of chatbots for supporting attendees
Increased personalization
Informed decision-making thanks to predictive analytics for attendee behavior and preferences. This includes offering personalized services
Facial recognition for security control during events
Event planning, by automating repetitive tasks and saving time for human teams

The Emergence of Virtual and Augmented Reality in MICE Technology

This represents another exciting development of MICE technology. Event planners have been quick to experiment adding virtual and augmented reality experiences for attendees. But the use of this technology goes beyond the event celebration. In fact, its main application today is in the generation of virtual tours.

Furthermore, this virtual technology optimizes processes, allowing event planners to make remote site inspections that are both informative and engaging. At the same time, hotels save time and resources in this area, as virtual tours can be shown multiple times to multiple potential clients. All this takes place while saving money related to staffing and providing a unique, innovative experience for potential bookers.

The Advancements in Data Analytics and Event Insights

Gathering data through MICE technology helps hotels, resorts, and independent venues access valuable information to improve their processes, including:

By capturing real-time feedback, it’s possible to improve an event while it’s taking place in many areas. But data collection and reports also help enhance the post-event experience.
Generating accurate attendee profiling that can then be employed to personalize event experiences and generate more effective marketing efforts. This process can also be reversed by using predictive analytics, anticipating attendee behavior and preferences.

The Integration of Wearable Technology in MICE Events

Wearables are another key trend in MICE technology.

Devices such as smart watches, smart clothing, head-mounted displays, and technologies such as Bluetooth are generating more engaging and personalized experiences for attendees. For instance, they can provide personalized schedules or recommendations and notifications.

For operators, the use of wearables also opens the door to more effective access control protocols: for instance, attendees may gain entry to events and sessions without the need for physical tickets or badges. Their use also extends to improved safety throughout the event.

The Benefits of MICE Technology

Increased Efficiency in Event Planning and Execution

MICE technology is effectively streamlining event planning for operators, by automating certain tasks, reducing human errors, and generating better-informed decisions in event planning, such as venue selection, vendor management, and scheduling.

Enhanced Attendee Engagement and Interaction

A well-organized event means greater attendee satisfaction. At the same time, leveraging certain technologies such as wearables or the use of AI helps provide personalized, more satisfactory experiences.

Cost Savings and Improved ROI for Event Organizers

MICE technology is directly related to cost savings and an improved ROI thanks to automation and enhanced decision-making processes. At the same time, MICE software is able to accurately measure the return on investment (ROI) of events, a crucial aspect to justify future investments.

Want to be updated about the future MICE technology developments and start using the latest technology to manage your meetings and events? At Spazious, we help companies embrace technology to enhance their booking and scheduling processes.

Spazious is an i-SEM (immersive sales and events management system) that includes:

A booking engine for events and meetings. Start capturing real-time bookings through your website.
Sales and catering. From the platform, you can manage all your deals and include all the options available for event planners. We just developed a dynamic revenue management module, interesting for your long-term revenue strategy. Plus, if you already work with sales and catering software, we can integrate with it!
Immersive 3D diagramming platform. Easily your sales team and event planners could use this intuitive platform to set up and personalize their events at your spaces. Thanks to this feature, you will avoid misunderstandings and site inspections.

Spazious has been designed and developed by and for hoteliers. We understand hoteliers’ needs and the MICE business. Our technology will continue growing according to hotels and venues’ challenges and growth objectives.

Get in touch with us and learn how our platform is helping businesses in the MICE industry use technology to stand out among their competitors and increase their efficiency.